Project Administrator

6 days ago

Hofuf, Saudi Arabia Flowserve Corporation Full time

Company Overview:
If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety. Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone

**Responsibilities**:

- Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting; initiate non-disclosure agreements (NDAs), Track project expenses and update Project Tracker/Dept. tools.
- Create & submit progress reports with the support of the assigned Project Manager in issuing Plans, Sales Orders, Update Delivery dates, and Cost expense.
- Keep the hard copy in good order including the contract, Purchase Order, and correspondence.
- Maintain contact lists (project, vendor, and client), correspondence logs, and action logs.
- Write, proofread, and prepare correspondence and the assigned tasks per Project Manager the Project team requests. Schedule meetings and take minutes.
- Prepares documents such as contracts, reports, correspondence, and memos.
- Schedules appointments, meetings.
- Other ad-hoc projects, proposals, and business unit tasks as necessary.
- Assist the project in the organization and logístical preparation of workshops, seminars, visiting missions, and field trips.
- Inputting data and maintaining various computerized databases for correspondence, statistics, calendars, mail & department Spreadsheets.
- Manage external vendors and resources, nurture client relationships, and ensure that best practices are upheld.
- Assist staff members with the coordination of schedules, appointments, daily operational tasks, and travel arrangements.
- Establish and maintain a record-keeping system for files, contacts, and employee directories.
- Other duties as assigned.

**Responsibilities**:

- Information Technology, Finance Analyst, Business Administration, Degree in relevant field and 0-5 years relevant experience.
- Proficiency in Microsoft Office programs, Power BI, Data Analysis, Creating Dashboards.
- Work on Visual Basics.
- Understanding of documentation.
- Effective verbal and written communication.
- Able to communicate and interact effectively with all levels of employees, customers, and business groups globally.
- Collaborative team player and self-starter capable of working under mínimal supervision.
- Knowledge of Lean Manufacturing and JIT, Continuous Improvement processes are a plus.

**Req ID** : R-5340

**Job Family Group** : Administration

**Job Family** : AD Administrative Support

EOE including Disability/Protected Veterans. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. Pay Transparency Nondiscrimination Provision

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