Senior Payroll Administrator
2 weeks ago
Purpose of the Job
To offer the Company’s Express services to potential clients and secure new business.
Payroll Processing
- Processing of all salary input and monthly wages
- Ensure to query excessive overtime, Business km travel claims, or any deductions relating to renting a vehicle
- Ensure all earnings and deductions are authorised by the BU Manager.
- Ensure any BU Changes are correctly changed on VIP, and the reporting Managers are correctly captured on VIP
- Update of Pay points on a monthly basis
- Ensure Salary Increases are correctly processed on VIP
- Ensure deadlines are met
- Ensure CTC are correctly captured on VIP
- Ensure Perks Tax is correctly captured on VIP as and when applicable
- Ensure Salvage Loans are correctly processed
Medical Aid
- Ensure the billing for the Medical Aid – Discovery, Xelus and Sizwe are correctly captured on VIP
- Ensure all new members and dependents are correctly captured on VIP
- Ensure terminations are correctly processed on VIP, i.e. pro-rata EE and ER contributions
- Medical Aid payments are due by the third of the following month
Provident Fund
- Ensure Provident Fund schedules are reconciled back to the VIP reports monthly
- Ensure for the Provident fund reconciliation function
- Ensure Provident Fund schedules reach the Provident Fund Administrators by the third of every month
- Other Third-Party Payments: Ensure Garnishee Order, Union, Bargaining Council, SARS, UIF, Skills, Social Security and VET payments are submitted to the Finance department before the sixth of every month for payment
- Ensure schedules are communicated to the Third Parties to ensure payment is distributed correctly
Reports
- Assist the Group Payroll Manager with the month-end reports: General Ledger export, Co-Reconciliation reports, Skills Provision, Leave Provision and Training Reports
- Ensure that the Wages are correctly processed on a Thursday morning
- Ensure leave applications are correctly processed on VIP and the NBCRFLI Council
- Ensure unpaid leave is correctly processed
- Ensure pay slips are uploaded to ESS a day before payday
- Printing pay slips for employees with no access to ESS and distribution
Minimum Requirements
- Grade 12 Matric
- VIP Course
- At least 3 years of VIP experience
Skills Required
- Strong administrative skills
- Organised
- Able to complete forms related to own working area
- Can complete administrative procedures with necessary directions and systems at disposal
Personal Attributes
- Attention to detail
- Able to work under pressure
- Adaptable
- Sense of urgency
- Persistent
Knowledge
- VIP
- Excel and Word
- Understands administrative procedures in own department
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