Document Control Specialist

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Parsons Full time
Parsons is looking for an amazingly talented
Document Control Specialist to join our team

POSITION OVERVIEW:

Responsibility for Parsons's Document Controlling for Qiddiya Infrastructure Delivery Partner (QIDP).

Responsible and accountable for ensuring that all work meets Qiddiya Investment Company (QIC) requirements in coordination with the works completed by other delivery partners.

QIC is providing strategic direction for all partners in the three-way partnership with other delivery partners on a city-wide basis.

Reports directly to the Document Control Manager.

SPECIFIC RESPONSIBILITIES:

  • Responsible for coordinating all departments in order to assure that all documents are kept in the right place, controlled access and easily identifiable.
  • Ensure that all documents are well checked and submitted on time prior to the documents' submission due date
  • Maintain confidentiality around sensitive documentation.
  • Distribute programrelated copies to internal teams
  • File documents in physical and digital records
  • Create templates for future use (if not available).
  • Retrieve files as requested by employees and clients
  • Manage the flow of documentation within the program
  • Make sure that all documents have no errors in file names, submissions, etc. prior to send to some departments if requested.
  • Assist in the preparation of procedure, system package for document controls.
  • Followup pending reviews, approval and response.
  • Maintain trackers and registers required by the project.
  • Performing other responsibilities associated with this position as may be appropriate.
  • Ensures adherence to all corporate, contractual, ethics and safety standards, policies, and procedures.

PREFERRED EDUCATION/EXPERIENCE**:

  • Degree in Business Administration/Management or related discipline with minimum 4 years' experience in mega construction projects, specifically strong experience across citywide programs.
  • Advantageous to have extensive experience of significant thirdparty stakeholder management, including statutory authorities in obtaining consents, permits and permissions.
  • Strong communication skills in English.

SKILLS/COMPETENCIES:

  • Ability to enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of documents.
  • Proven experience of working within complex construction environment.
  • Ability to work in and assist other team members. Ability to follow through. Ability to clearly deliver work instructions in a complex stakeholder environment.
  • Ability to work in a matrix organization (dual reporting). Ability to interact with an influence seniorlevel management. Ability to consult, motivate, and negotiate effectively with client groups, coworkers, employees, vendors, and contractors.
  • Must function effectively under time constraints, schedule workload to meet deadlines, and have the ability to prioritize.
  • Ability to manage and work in a team, deliver objectives and targets.
  • Strong Contractor Management skills.
  • Project Management Skills.
  • Well experience with MS Office and Aconex.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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