Document Control Specialist
2 weeks ago
About JLL
We're JLL—a leading professional services and investment management firm specializing in real estate.
We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions.
As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world.We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.
And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.Role Purpose
The Document Control Specialist will be directly reporting to Document Control Manager within the Project and Development Services Unit, providing office services by implementing EDMS systems, procedures, and policies; and monitoring all project documentation.
The Document Control Specialist will serve as a primary point of operational and administrative contact for internal and external constituencies.
What this job involvesPerform document control services on projects in accordance with document management systems, controls, processes, and procedures, and any project -specific regulatory requirements.
Ensure all current and relevant documentation is uploaded to the document management system or any other company documentation platforms as required e.g.
Microsoft SharePoint.Performing quality control checks to ensure that digital files are Complete, Legible, and properly oriented. Consistently identified with the file naming convention and archived appropriately with the file directory structure convention.
Tracks and keeps records of documents.
Distributes copies of documents to the appropriate personnel.
Issuing and distributing reports on the status of documents to ensure all outstanding issues have been addressed.
Ensure the implementation of the correct EDMS procedures to all Contractors and Consultants.
Demonstrated ability to interact effectively with Clients and consultants
Provide support to all users in capturing and locating electronic information.
Performing additional assignments as directed.
.Desired skills and experience for this
Skills and Competencies
Respect of confidentiality
Service orientation; willingness to assist and go extra mile
Team player
Attention to detail
Patience
Time flexibility
Cost consciousness
Effective management, organization, and prioritization of office functions
Experience
Minimum of 5 years of work experience in Administrative/Support role.
Qualifications:
Holder of a Bachelor degree
Good oral and written communication skills
Knowledge in Electronic Document Management Systems (Aconex)
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL- We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where-
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