Executive Admin Assistant, B&i and Remote Sites

2 weeks ago

Al Hufūf, Eastern Province, Saudi Arabia Catrion Full time

Position Details:

Job Title:

Executive Admin Assistant, B&I and Remote Sites

Reports To:

Director/Sr. Director, Catering & Facilities

Segment:

Catering & Facilities

Division:

C&F Operations

Main Department:

B&I and Remote Sites

Department:

B&I and Remote Sites

Grade:

I1

Job Purpose Statement:


As an integral part of the SACC team the executive administrative assistant provides personalized secretarial and administrative support in a well-organized and timely manner.

You will work on a one-to-one basis on a variety of tasks related to the snr director/directors daily working operations.


Roles & Responsibility

  • Act as the point of contact between the directors and internal/external clients.
  • Undertake the tasks of receiving calls, take messages and routing correspondence.
  • Handle requests and queries appropriately.
  • Maintain diary, arrange meetings and appointments, and provide reminders.
  • Make travel arrangements.
  • Take dictation and minutes and accurately enter data.
  • Monitor office supplies and research advantageous deals or suppliers.
  • Produce reports, presentations, and briefs.
  • Develop and carry out an efficient documentation and filing system.
  • Prepare and gather information for company and client presentations.
  • Update and maintain office policies and procedures as instructed.
  • Assist the director in the preparation of regularly scheduled reports.
  • Manage staff under control effective and as instructed by your superiors.
  • Manage directors' movements and diary schedule, including appointments.
  • Prepare expense reports and create memos or invoices to be sent out as needed by the director.

Decision making

  • Participate in periodical inspections and contribute to the process of identifying and implementing improvements.
  • Take personal responsibility for closing identified development gaps and future requirements.
  • Personal competencies are known, understood, adhered to and updated on an ongoing basis.
  • Ensure the personal working hygiene standards meet both the company and statutory requirements.
  • Actively participate and learn from all training to ensure your tasks are completed competently and professionally.
  • Participate fully as part of both the company and unit team, ensuring team objectives are met to enable the company to provide an excellent service.

Communication & Working Relationships:

Internal:

High level verbal and written communications skills. Strong effective communications demonstrating honesty and trust.

External:

High level verbal and written communications skills. Manage and maintain client relationships through regular formal and informal interaction.

Minimum Requirements for The Job:

Qualifications
Bachelor's degree in business administration

Years and Nature of Experience
4 years' experience in a similar position.

Knowledge, Skills & Abilities

  • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position.
  • Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office.
  • Proficiency in English.
  • Exemplary planning and time management skills.
  • Ability to multitask and prioritize daily workload.
  • Discretion and confidentiality.
  • Executive Administrative Assistant can think on their ability and make decisions quickly and efficiently with little supervision.

English Level
Read Write Speak

Approval Signatures

HCM Department

Department Manager

Date:

Date:

Last updated date: 15 May 2023

Job Types:
Full-time, Permanent

Salary:
From ریال6,420.00 per month

Ability to commute/relocate:

  • Dammam: Reliably commute or planning to relocate before starting work (required)

Education:

  • Bachelor's (preferred)

Experience:

  • 5 yeras: 3 years (preferred)

Language:

  • English (preferred)

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