Board and Committees Operations Manager
2 weeks ago
The Board and Committees Operations Manager is responsible for overseeing the administration, coordination, and operational support of the company's Board of Directors and its various committees. This role ensures the efficient functioning of governance structures by managing meeting logistics, preparing and distributing board materials, maintaining corporate records, and ensuring compliance with regulatory and governance requirements.
This role requires a high level of organization, discretion, and attention to detail, as well as the ability to communicate effectively with board members, senior executives, and key stakeholders.
Key Responsibilities- Identify/review meeting agenda requirements and best approach to structure the meeting.
- Organize and facilitate Board & Committees meetings, including packs review, alignment with stakeholders to ensure compliance with previous directions and resolutions, governance requirements.
- Manage all pre-meeting, during meeting and post-meeting requirements, including but not limited to logistics, scheduling, alignment with members (or their supporting teams), venue preparation.
- Develop Board and Committees Minutes of Meeting (MoM).
- Develop needed briefing packs to members and memos in line with company governance.
- Arrange dry-runs with members.
- Manage the onboarding process of new members.
- Manage the training/development of members.
- Manage the compensations process of members.
- Manage relationships with members on events they attend after invitation from the company.
- Manage relationship with PIF Board Secretariat Team and fulfill all their requests and comments.
- Manage and oversee subsidiaries Board Secretariat to ensure compliance with the group requirements and flow of decisions from subsidiaries to the group Board & Committees.
- Manage the General Assembly of the company and its future subsidiaries.
- Maintain and update Board Secretariat IT systems (e.g., Convene) and provide technical support to members as needed.
- Maintain an organized and up-to-date repository of meeting documents, resolutions, and other relevant materials.
- Legal degree from KSA or a leading organization such as USA, UK, etc.
- More than 5 years of Governance, Board Secretary experience.
- Fluency in both Arabic and English, with excellent written and verbal communication skills.
- Proficiency in using Board Secretariat IT systems (e.g., Convene) and other relevant software applications.
- Consulting firm experience is preferred.
Mid-Senior level
Employment TypeFull-time
Job FunctionAdministrative and Other
IndustriesAirlines and Aviation
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