Manager - Board & Committees Operations

5 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia King Salman International Airport Development Company Full time

The Manager of Board & Committees Operations is responsible for overseeing and managing the day-to-day operations of the board of directors and its various committees. This position ensures that all board-related activities are carried out efficiently, effectively, and in compliance with governance policies, legal requirements, and industry best practices. The Manager will work closely with senior management, board members, and committee chairs to ensure smooth communication, preparation for meetings, and the execution of board initiatives.

Key Responsibilities:

Board Meeting Coordination and Support:

  • Coordinate all logistics related to board meetings, including scheduling, venue arrangements, and virtual meeting setups.
  • Work with the board chair and senior leadership to set agendas, ensure timely distribution of board materials, and track action items from previous meetings.
  • Provide support during meetings by managing meeting schedules, taking minutes, and ensuring accurate documentation of decisions and resolutions.

Committee Operations and Management:

  • Manage the operations of various board committees (e.g., audit, compensation, governance, and risk) by ensuring timely scheduling of meetings, preparation of agendas, and preparation of committee-related materials.
  • Act as the point of contact between committees and board members, facilitating communication and ensuring follow-up on action items.
  • Maintain accurate records of committee meetings, including minutes, reports, and resolutions.

Document Management and Reporting:

  • Maintain up-to-date records of all board and committee documents, including meeting minutes, resolutions, and reports.
  • Ensure compliance with corporate governance regulations, including maintaining the confidentiality and security of board materials.
  • Prepare and distribute regular reports to the board and committees, summarizing key actions, decisions, and outstanding items.

Governance and Compliance Support:

  • Ensure that board and committee activities comply with internal governance policies, regulatory requirements, and industry best practices.
  • Provide support in updating board governance documents, such as charters, bylaws, and committee mandates.
  • Assist in the onboarding of new board members, providing them with the necessary tools and information about the company's operations, governance framework, and their responsibilities.

Communication and Stakeholder Engagement:

  • Facilitate communication between board members, senior management, and key stakeholders to ensure alignment on governance matters and board initiatives.
  • Serve as the liaison between the board, committees, and various departments to ensure timely and accurate dissemination of information.
  • Coordinate and manage the flow of communications to ensure that all board members and committee members receive relevant information in a timely manner.

Board and Committee Evaluation:

  • Assist in organizing the annual performance evaluation of the board and its committees, ensuring that feedback is gathered and shared for continuous improvement.
  • Monitor and track the implementation of board and committee recommendations, providing progress updates to senior leadership and the board as necessary.

Support for Special Projects:

  • Provide operational support for special board-related projects, such as strategic planning sessions, board retreats, or new initiatives.
  • Coordinate ad hoc meetings, working groups, or task forces as requested by the board or senior management.

Qualifications and Experience:

  • A Bachelor's degree in Business Administration, Law, Finance, or a related field.
  • A Master's degree or professional certifications in governance (e.g., Governance Professional (GPC)) is a plus.
  • 5+ years of experience in board operations, corporate governance, or administrative roles within a corporate environment.
  • Experience working closely with boards and committees is highly preferred.
  • Knowledge of governance best practices, regulatory frameworks, and compliance standards.
  • Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
  • Strong written and verbal communication skills, with the ability to draft clear and concise board materials and minutes.
  • High attention to detail, ensuring that all documentation and communications are accurate and thorough.
  • Strong interpersonal skills with the ability to work with board members, senior leadership, and external stakeholders.
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and board management software (e.g., Diligent, BoardEffect).
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Finance, Legal, and Administrative
Industries
  • Airlines and Aviation
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