Document Control and Archiving Advisor

7 months ago


Riyadh, Saudi Arabia Serco Plc Full time

Document Control and Archiving Advisor
Make a difference every day
The Job Opportunity
Since 1947, Serco Middle East has been supporting governments to deliver public services across various sectors (Transport, Healthcare, Citizen Services and Defence), enabling transformation and ensuring the delivery of world class services. We are extremely proud of our partnerships with government and semi-government entities and what we continue to achieve together.

In the Middle East, we employ more than 5,500 people across four countries including the United Arab Emirates, the Kingdom of Saudi Arabia, Qatar and Iraq. Our employees remain our greatest asset.

To support Serco’s continuous delivery of world class services, we are currently bidding for a new project in Saudi Arabia and we are looking for a Document Control and Archiving Advisor.

Key accountabilities
The Document Control and Archiving Advisor will ensure that all documentation related to the operation and maintenance, inventory, and coding of the fleet of vehicles is properly managed and archived within the automated system, and that all personnel are following the proper procedures and protocols related to documentation and archiving. Oversee the creation, revision, and approval of documents such as maintenance schedules, inventory lists, and coding procedures, and ensuring that they are properly stored and archived within the system. Responsible for managing access to the documents, ensuring that they are only available to authorized personnel. Manage document archiving and prepare information and data retrieval plans in an electronic manner. Ensure that all documentation related to the project is properly organized, stored, and maintained. Develop and implement document control procedures and work with project stakeholders to ensure that all documentation is up-to-date and accurate. Develop and implement a system for archiving project documentation in a secure and organized manner. Ensure that all archived documents are easily accessible and retrievable. Ensure that all project documentation is in compliance with relevant regulations, standards, and best practices.

We are looking for someone with s trong attention to details and be able to ensure that all documents are properly stored, named, and organized within the system. Communicate effectively with team members and stakeholders and be able to provide training and support to ensure that all personnel are following the proper procedures and protocols related to document control and archiving. Strong organizational skills and be able to manage multiple documents and versions within the electronic document management system. Familiar with regulatory and compliance requirements related to document control and archiving and ensure that all documentation follows these requirements.

Specific requirements
Bachelor’s Degree holder.
7 years minimum work experience in similar role.
Deep understanding of document control and archiving procedures, including knowledge of industry standards and best practices.
Experience with electronic document management systems, including knowledge of how to organize and archive documents within the system.
Have experience with quality management systems and be able to integrate document control and archiving procedures within these systems.

Working with Serco
At Serco, not only is the nature of the work we do important, everyone has an important role to play.

We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services. We are innovators, committed to redesigning and improving public services for the benefit of everyone.

Join Us

By joining Serco you will have unlimited access to our Global Employee Networks - SercoInspire (Gender), SercoEmbrace (Multicultural), and SercoUnlimited (Disability). Serco Employee Networks, led by colleagues who are passionate about diversity, inclusion and belonging.

We take pride in what we do



  • Riyadh, Saudi Arabia United Maintenance and Contracting Company - UNIMAC Full time

    RESPONSIBILITIES - Manage the intake of client-provided documents and maintain an organized filing structure. - Generate and maintain project-specific document lists, transmittal logs, logs, and various document control reports. - Controlling the technical documents and supporting project staff-related document control processes. - Maintain electronic copy...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia WSP Full time

    **We are WSP - Join us and make your career future ready!** Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us. WSP Middle East is currently looking for a...


  • Riyadh, Saudi Arabia WSP Full time

    **We are WSP - Join us and make your career future ready!** We are WSP - Join us and make your career future ready! Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia Urban Green Home Full time

    A document controller, also known as a document control clerk or document management specialist, is responsible for managing and organizing documents and records within an organization. Their role involves ensuring the proper storage, retrieval, and control of documents to facilitate efficient workflow and compliance with regulations. The specific duties and...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia Dar Al Riyadh Full time

    The Document Controller will manage and oversee documents for the NHC Al Fursan project, ensuring accuracy, quality, and integrity. The role involves handling all aspects of document control, including document management systems, filing, distribution, and retrieval. The Document Controller will support project teams and ensure that all documentation is...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia JLL Full time

    JLL supports the Whole You, personally and professionally. About JLL We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business...

  • Document Controller

    2 weeks ago


    Riyadh, Saudi Arabia DHS Arabia Full time

    We are looking for a Document Controller to prepare, manage and file documents for our projects. Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia النفيس Full time

    A Document Controller is responsible for managing and organizing company documents and records. They ensure that all documents are properly stored, accessible, and up-to-date. Their main duties include: 1. Document management: Creating, organizing, and maintaining a comprehensive filing system for all company documents, both physical and electronic. 2....


  • Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Document Control Manager **to join our team in Riyadh! In this role you will get to lead the DC function and ensure that documents received and issued are properly handled, filed and archived. **What You'll Be Doing**: - Lead and manage team of professional DCs to be responsible for coordinating and...


  • Riyadh, Saudi Arabia WSP Full time

    **We are WSP - Join us and make your career future ready!** We are WSP - Join us and make your career future ready! Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia Capital Engineering Consultants Full time

    **Job Title**: Document Controller (10+ years experience, Aconex proficiency) - KSA **Job Summary**: **Responsibilities**: - Establish and maintain document control procedures and systems in compliance with project requirements and industry standards. - Manage the receipt, distribution, tracking, and archiving of all project documents, including drawings,...

  • Document Controller

    17 hours ago


    Riyadh, Saudi Arabia Mott MacDonald Full time

    About the role: We are hiring for a Document Controller to be based in Riyadh, Saudi Arabia. We welcome and strongly encourage all Saudi National applicants. Key responsibilities and duties are listed, but not limited to, the below: - Ensure that all project documents are checked and submitted on time prior to the submission of the document's due date. -...

  • Document Control

    2 weeks ago


    Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Document Controller **to join our team! In this role you will get to coordinate project document and records management services for all aspects of a project from start-up to closeout. **What You'll Be Doing**: - Provides technical guidance to lower-level staff assigned to the Document Control department....

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia J10 Consulting FZ LLE Full time

    This role is available for immediate joining and is a direct hire, permanent opportunity employed directly by our client. **Responsibilities**: - Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived; - Provide administrative assistance to the...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Document Controller **to join our team! In this role you will get to Plan, organize, and implement systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents. **What You'll Be Doing**: - Processes one or...

  • Document Controller

    2 weeks ago


    Riyadh, Saudi Arabia Parsons Full time

    **Minimum Clearance Required to Start**: Not Applicable/None Role: Under mínimal supervision performs a variety of document control functions for a project or department. Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia Parsons Full time

    **POSITION OVERVIEW**: Coordinates project document and records management services for all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that the document control system is administered and maintained in accordance...

  • Document Control

    7 days ago


    Riyadh, Saudi Arabia Parsons Full time

    **Minimum Clearance Required to Start**: Not Applicable/None **Role**: Under mínimal supervision performs a variety of document control functions for a project or department. Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Document Controller **to join our team! In this role, you will join a professional Project Management team that participates in multiple projects on a program being developed by Diriyah Company. Anchored to the UNESCO World Heritage Site of At Turaif, it is intended to become a world-class cultural heritage...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia Turner & Townsend Full time

    Company Description At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects in over 130 countries...