Senior Document Controller

3 weeks ago

Riyadh, Saudi Arabia WSP Full time

**We are WSP - Join us and make your career future ready**
We are WSP - Join us and make your career future ready

Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us.

WSP is a renowned consultancy in the construction industry, specializing in site supervision for road, tunnel, highway, and bridge projects. With a commitment to excellence and innovation, we deliver high-quality solutions that meet the needs of our clients while adhering to the highest standards of safety and sustainability.
**Your new role, what's involved?**

**Responsibilities**:

- **Document Management**: Implement and maintain effective document control processes and systems to ensure the accurate, timely, and secure handling of project documentation throughout its lifecycle.
- **Document Control System**: Administer document control software or systems, ensuring proper configuration, user access, and data integrity. Provide training and support to project team members on document control procedures and tools.
- **Document Distribution**: Facilitate the distribution of project documentation to internal and external stakeholders, including clients, contractors, and regulatory agencies, in accordance with project requirements and contractual obligations.
- **Version Control**: Establish and enforce document version control procedures to prevent errors, inconsistencies, and unauthorized access. Maintain a clear audit trail of document revisions and approvals.
- **Quality Assurance**: Review documents for completeness, accuracy, and compliance with project standards, specifications, and regulatory requirements. Coordinate with project teams to address any discrepancies or issues.
- **Record Keeping**: Maintain accurate records of project correspondence, transmittals, submittals, and other essential documents. Ensure proper archiving and retrieval of historical project data for future reference and audit purposes.
- **Change Management**: Support the change management process by documenting and tracking project changes, including requests for information (RFIs), change orders, and variations. Assist in communicating change-related information to relevant stakeholders.
- **Compliance and Reporting**: Monitor compliance with document control procedures and contractual requirements. Generate regular reports on document control metrics, including document status, distribution logs, and outstanding actions.
- **Continuous Improvement**: Identify opportunities to streamline document control processes, enhance system functionality, and improve overall efficiency and effectiveness. Participate in the development and implementation of best practices and quality initiatives.

**We'd love to hear from you if you have**: Requirements**:

- Bachelor's degree in Engineering, Business Administration, or a related field.
- Minimum of 12 years of experience in document control roles within the consultancy sector, with a focus on site supervision for infrastructure projects such as roads, tunnels, bridges, and highways.
- Proficiency in document control software or systems (e.g., Aconex, Procore, SharePoint) and MS Office Suite.
- Strong understanding of document management principles, standards, and best practices.
- Excellent attention to detail, organizational skills, and time management abilities.
- Effective communication and interpersonal skills, with the ability to collaborate across multidisciplinary teams and interact with diverse stakeholders.
- Proven ability to work under pressure and meet tight deadlines in a fast-paced environment.
- Experience working in compliance with relevant industry standards and regulations.

**What's in it for you?**
As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, paid professional subscriptions.

WSP is one of the world's leading engineering professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Property & Buildings, Transportation & Infrastructure, Environment, Industry, Resources (including Mining and Oil & Gas) and Power & Energy sectors as well as project delivery and strategic.

Job Reference: WSPME03850

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