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Documents Controller +8 Years Experience

1 month ago

الرياض, Saudi Arabia Tilad Environment Group Full time

Prepare and organize all project or operational documents in accordance with approved standards.
- Ensure proper storage and classification of documents for easy and quick retrieval when needed.
- Monitor and update documents to reflect changes or revisions.
- Ensure that all updated versions are available to the relevant teams.
- Ensure all documents comply with organizational procedures, policies, and quality standards.
- Prepare periodic reports to evaluate the status of documents and related processes.
- Operate and update electronic document management systems (e.g., SharePoint or EDMS).
- Train staff on using systems for document storage and sharing.
- Archive documents properly, either electronically or physically, as per approved procedures.
- Ensure that the archive meets internal and external audit requirements.
- Facilitate the exchange of documents between various departments to ensure smooth workflows.
- Ensure that documents are delivered to the concerned parties on time.
- Safeguard sensitive information and maintain the confidentiality of critical documents.
- Control access permissions to documents based on organizational policies.
- Generate regular reports on the status of documents and the archiving system.
- Document any observations or challenges related to document management.
- Assist in internal and external audit processes by providing required documents and reports.
- Ensure document compliance with regulatory and legal requirements.
- Respond to employee requests for access to necessary documents or files.
- Provide assistance in interpreting or utilizing various forms and documents.

Application Question(s):

- Expected Salary

**Experience**:

- Document Controller: 8 years (preferred)