Document Control Manager

6 months ago


Riyadh, Saudi Arabia ILF Consulting Engineers Saudi Arabia Full time

As a Document Controller Manager at ILF, you will be responsible for overseeing the organization and management of all company documents, ensuring accuracy, accessibility, and compliance with regulatory standards.
You will play a crucial role in maintaining the integrity of our documentation processes and supporting the efficient operation of our business.
- Creating, implementing and updating document management procedures, including coding/numbering project documentation and documentation workflows within the company/with clients/subcontractors, according to project and company requirements,
- Ensuring that all documents are properly named, numbered, and classified according to the company's standards and procedures,
- Creating and managing documentation control registers,
- Creating and updating distribution matrixes,
- Managing distribution and access of documents to internal and external parties,
- Administrating of the technical documentation database,
- Distributing received documentation, between relevant discipline engineers, in order to carry out design reviews,
- Submitting documentation to the Clients along with transmittals,
- Supervising proper flow of information, correspondence and documentation,
- Maintaining order in catalogs with project documentation,
- Supporting project managers in document management and reporting documentation progress,
- Controlling quality of documentation created by the project team and/or documentation received from the Client,
- Ensuring accuracy and completeness when reviewing and processing documents,
- Maintaining document version control and tracking revisions,
- Daling with document discrepancies, errors, or conflicts,
- Archiving of correspondence and project documentation,
- Daily collaboration with other departments and stakeholders to gather required documents and information, expediting where needed,
- Protecting confidential or sensitive information,
- Setting up and maintaining project dedicated EDMS,
- Coping with high-volume or urgent document requests,
- Handling conflicting priorities and tight deadlines when managing multiple documents,
- Collaborating with other document controllers or document management teams,
- Observing latest trends, developments, or regulations in document control,
- Providing required trainings for other document controllers on document management principles and company standards,
- Providing required trainings for project teams on document management systems,
- Implementing any process improvements or efficiency measures,
- Attending related meetings with Clients,
- Preparing project templates,
- Filing hard copies, when necessary.
- Providing front-end administration and development in SharePoint Online/Aconex EDMS/CDE systems, to include document management, automated workflows, collaboration, messaging, and content management,
- Developing custom views, lists, and libraries and integrate enterprise content with SharePoint Online/Aconex EDMS/CDE systems to include content formatting, personalization, workflow and restricting access to content,
- User management, permissions management,
- Setting up and customizing project related EDMS,
- Supporting development of company’s EDMS project templates,
- Preparing and managing written and oral work instructions/trainings/communications to project teams and customers,
- Monitoring and responding to support help tickets,
- Configuring the company’s SharePoint Online/Aconex systems to specified requirements,
- Providing trainings on SharePoint Online/Aconex EDMS/CDE systems to project teams and customers,
- Troubleshooting software issues together with IT team,
- Collecting detailed user and technical requirements.

**Requirements**:

- 7-10 years of experience in document control and document management systems, in engineering field as an advantage,
- Fluency in spoken and written English, Arabic as an advantage,
- Bachelor’s degree in computer science, business administration or technology, engineering as an advantage,
- Advanced knowledge of SharePoint Online and Oracle Aconex,
- Advanced knowledge of MS 365 package (Outlook, Teams, Word, Excel, PowerPoint.),
- Basic knowledge of AutoCAD as an advantage,
- Very good understanding of document control best practices,
- Excellent self-organization of work, including regularity, accuracy and reliability,
- Excellent communication skills,
- Analytical skills,
- Attention to details,
- Willingness to continuous learning and development of professional skills and knowledge,
- Ability to work in dynamic team and environment,
- Project management experience, knowledge and skills as an advantage.



  • Riyadh, Saudi Arabia Parsons Full time

    Parsons KAFD is looking for an amazingly talented **Document Control Manager **to join our team! In this role, you will join a leading professional engineering, construction, and cost management team working on multiple projects in the King Abdullah Financial District (KAFD). KAFD is a master plan development positioned to become Riyadh’s new Central...


  • Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Document Control Manager **to join our team! In this role, you will join a professional engineering, construction, and cost management team that is involved in multiple projects in the King Abdullah Financial District (KAFD). KAFD is a master plan development positioned to become Riyadh’s new Central Business...

  • Document Controller

    6 months ago


    Riyadh, Saudi Arabia Urban Green Home Full time

    A document controller, also known as a document control clerk or document management specialist, is responsible for managing and organizing documents and records within an organization. Their role involves ensuring the proper storage, retrieval, and control of documents to facilitate efficient workflow and compliance with regulations. The specific duties and...

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia JLL Full time

    JLL supports the Whole You, personally and professionally. About JLL We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business...

  • Document Controller

    7 months ago


    Riyadh, Saudi Arabia KBR Full time

    **Title**: Document Controller Document Controller **LOCATION**: Riyadh, Saudi Arabia - For Saudi National only **THE ROLE** Reporting to the Document Control Manager responsible for document registration, issue control, transmittal, and distribution. **project description** The project is a major infrastructure programme for a mixed-use development...

  • Document Controller

    6 months ago


    Riyadh, Saudi Arabia Dar Al Riyadh Full time

    The Document Controller will manage and oversee documents for the NHC Al Fursan project, ensuring accuracy, quality, and integrity. The role involves handling all aspects of document control, including document management systems, filing, distribution, and retrieval. The Document Controller will support project teams and ensure that all documentation is...

  • Document Controller

    6 months ago


    Riyadh, Saudi Arabia KBR Full time

    **Title**: Document Controller **THE ROLE** Reporting to the Document Control Manager responsible for document registration, issue control, transmittal, and distribution. **PROJECT DESCRIPTION** The project is a major infrastructure programme for a mixed-use development aiming to be a global landmark recognized for its unique vision and position as an...

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia النفيس Full time

    A Document Controller is responsible for managing and organizing company documents and records. They ensure that all documents are properly stored, accessible, and up-to-date. Their main duties include: 1. Document management: Creating, organizing, and maintaining a comprehensive filing system for all company documents, both physical and electronic. 2....

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia Dorsch Holding Full time

    Document Controller (Tender & BID). Riyadh KSA. **Role Description** This is a full-time on-site role based in Riyadh KSA. for a Document Controller (Tender & BID). The Document Controller will be responsible for managing and controlling all project documentation, including tenders and bids. The role requires excellent attention to detail, organization...

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia Capital Engineering Consultants Full time

    **Job Title**: Document Controller (10+ years experience, Aconex proficiency) - KSA **Job Summary**: **Responsibilities**: - Establish and maintain document control procedures and systems in compliance with project requirements and industry standards. - Manage the receipt, distribution, tracking, and archiving of all project documents, including drawings,...

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia Parsons Full time

    **POSITION OVERVIEW**: Coordinates project document and records management services for all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that the document control system is administered and maintained in accordance...

  • Document Controller

    6 months ago


    Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Document Controller **to join our team! In this role **you will co ordinate project document and records management services for all aspects of a project from start-up to closeout. **This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and...

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia Avamels Printing Solutions Full time

    **Responsibilities**: - Manage records and document control activities. - Create, use, and handle a Document Numbering System for engineering and construction documents. - Identify and interact with internal and external stakeholders regarding document control and record management. - Support proposal preparation with exposure to various contracting...

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia KBR Full time

    **Title**: Document Controller **THE ROLE** Reporting to the Document Control Manager responsible for document registration, issue control, transmittal, and distribution. **Project Description** The project is a major infrastructure programme for a mixed-use development aiming to be a global landmark recognized for its unique vision and position as an...

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia becarabia Full time

    develop and implement processes related to document control and management. - Checking quality of documents. - Monitoring processes. - Producing listings. - Setting up project filling systems. - Teaming up with other documentation groups. - Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and...

  • Document Controller

    6 months ago


    Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Document Controller **to join our team! In this role, you will join a professional Project Management team that participates in multiple projects on a program being developed by Diriyah Company. Anchored to the UNESCO World Heritage Site of At Turaif, it is intended to become a world-class cultural heritage...


  • Riyadh, Saudi Arabia Mace Full time

    The opportunity Project: This opportunity is to be involved in a major mixed-use development in Riyadh. The programme consists of over 200 projects including cultural and heritage assets, F&B, retail and hotels, commercial buildings, and educational facilities. Mace is currently providing programme management and looking for high-calibre experienced...

  • Document Controller

    6 months ago


    Riyadh, Saudi Arabia Parsons Full time

    Do you excel at document control and have experience supporting large scale, complex construction projects and/or engineering teams? If so, consider joining our team! Parsons is seeking a Document Control Specialist to support our portfolio of projects. Roles and Responsibilities: - This role will process contractor submittals and Requests for Information...

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for a **Document Controller **to join our team for an upcoming project in Riyadh! **What You'll Be Doing** - The Document Controller under general supervision performs a variety of document control functions for a project or department. - Coordinates the flow of documents between project operations, engineering disciplines, construction...

  • Document Controller

    5 months ago


    Riyadh, Saudi Arabia Career Maker Full time

    Role Summary Maintains and manages all important project documents while also ensure their accuracy, quality and integrity and assures that it is easily accessible and stored. Maintain and examine files related to release blueprints, drawings, and other documents related to manufacturing and site work in compliance with the local government...