Customer Care
6 months ago
Contribute to setting and executing the organization's service strategy from a general service and customer care perpective.
- Develop objectives for Customer Care day to day activities.
- Collect and analyze Customer Care and Complaints unit statistics by conducting analysis of customer trends and behaviours is carried out to identify specific customer needs and wants.
- Define and communicate customer service standards, KPIs and benchmark with best practice in different service industries, and ensuring to implement related technology.
- Develop and implement Customer Care strategies, policies and procedures; manage the maintenance of agreed customer service levels and drive achievement of high service standards.
- Establish and maintain cross organizational relationships to align with company Customer Care goals and ensure excellent service delivery for customers.
- Role model customer practices for all members of the customer service organization.
- Contribute in executing the organization's service strategy from Regulators Complaints Handling unit prospective.
- Establish and maintian a strong and professional relationship with CCHI and SAMA.
- Manage end to end case management of complaints received from CCHI or SAMA within agreed timescales
- Ensure proper case investigation related to internal departments and advise/recommend corrective action
- Ensure consistent high level of customer satisfaction
- Conduct quality assurance checks on standards of complaints handling and resolution
- Ensure all policies and procedures related to regulators complaints are followed.
- Manage and communicate with CCHI and SAMA team
- Monitor and manage KPI’s agreed with regulators before regulators publish Bupa Arabia official results
- Ensure escalation for all regulators complaints and disputed cases.
- Investigate complaints escalated by Compliance or Legal.
- Highlight risks related to regulators complaints resulted from the most frequent received complaints
- Cooperate with Legal and Complaince departments to ensure correction actions are being placed
- Ensure full Cooperation with regulators investigations whenever needed
- Communicate with managemnt for any suspection related to complaints
- Collect and analyze regulators complaints statistics by conducting analysis of complaints
- Circulate monthly regulators related analysis reports
- Send quarterly report to the Audit Committee (as per SAMA requirement)
- Ad hoc analysis on as needed basis
- Manage the Customer Care budget to ensure costs are controlled and resources maximized
- Track departmental efficiencies and drive improvement initiatives including technology solutions to reduce costs and increase efficiency
- Establish proper SLA with internal departments in alignement with SAMA and CCHI agreed KPIs.
- Track internal departments efficiency and drive improvement initiatives including technology solutions or process improvement
- Build a strong relationship with Cross Functional stakeholders and key leadership
- Ensure the complaints management and recovery process works effectively within the Service Operations framework
- Ensure mínimal operational disruption with new communications, implementation and changes received from SAMA and CCHI
- Collaborate with cross functional and external stakeholders to resolve service failures and prevent recurrences
- Lead and manage Customer Care related projects and initiatives
- Support the company's product design and launch efforts to ensure products are serviceable within the overall service strategy
- Initiate and manage customer service projects/ KAIZEN related to regulators complaints unit to drive transfomation and continious service improvements
- Lead FI’s across Service Operations to improve reguators complaints SLA
- Identify area where processes and system can be imrpoved to increase efficinecy
- Explore the possibilities for processes and system automation
- Ensure and facilitate goal setting; manage and constantly review individual performance
- Hire, coach and provide resources for proper training to maintain high customer service standards
- Provide regular feedback, coaching and development
- Motivate, empower and enable direct reports by providing the necessary tools and support required to achieve the organizational development objectives
**Skills**:
- A customer service background in: operations management or hospital management
- Multi-cultural with interpersonal and communication skills, excellent planning, execution and organisational capabilities
- Strong service focused mindset in combination with commercial skills
- Strong presentation and interpersonal skills
- Strong problem-solving and Excellent follow up skills
- Strong business background and project management skills
- Ability to effectively prioritize and execute tasks in a high-pressure environment
**Education**:
business, Health Care, or any equivalent
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