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Event Project Assistant

4 weeks ago

Riyadh, Saudi Arabia EGG Events Full time

Working at Egg isn’t just a job. It’s about making compelling and inspiring experiences for our clients and their audiences.

We work hard to create the magic. But we know how to have fun too. And it beats being just another cog in a faceless machine.

**Bring your authentic self**

At Egg we care about each other as much as we care about our customers and our business. We celebrate uniqueness and are proud of the glorious human mosaic that is Egg. And we’re always on the lookout for fresh talent and friendly faces to enrich and expand our team.

Which brings us to you.

You’re a motivated and ambitious team player at the beginning of your career in the event industry. You may have some experience, or none at all. What you do have is confidence, a never-say-die attitude and a passion for events and live experiences. You’re also flexible, organized, customer-focused and have an eye for detail. You’re no shrinking violet: you are not shy about asserting yourself and communicating new ideas.

**What you'll be doing**
- Keep our and client's databases updated at all times
- Support in the production of an event during preparation and when on-site
- Contacts suppliers and get quotes
- Assist in venue and supplier selection, registration of participants and may help to make travel arrangements
- Support (and learn from) project managers when setting, communicating, maintaining timelines and priorities on all projects
- Help manage the finances and monitor cost of our events

**Must haves**
- Saudi National
- Fluent in Arabic & English
- Knowledge of the event industry
- Strong knowledge of Microsoft programs: Powerpoint, Word, Excel, Sharepoint, MS Teams and other technological registration tools
- Strong administrative skills
- Very good oral and written communication skills
- Motivated and ready to go beyond the job description to make things happen
- On rare occasions it may happen that you may have to work on weekends, but of course you can take time off to compensate for the additional hours

**Nice to haves**
- Any other additional language
- Experience working in an event agency
- Pharmaceutical industry experience

**What we bring to the table**
- A dynamic and inclusive company culture where we work really hard to have the right people doing the right job. (We’ve been known to swap or create jobs in the past to make sure everyone is in their career sweet spot.)
- Flexible working hours and structure (fully remote in some locations, hybrid in others)
- Salary based on experience + performance-based annual variable pay bonus
- Creative and brilliant colleagues
- Attractive career opportunities, including international assignments
- An annual get-together in some of the fanciest locations on the planet. We’ve been to Paris, New York and we’ ll go to Dubai this year. Any ideas for 2024?

**The perks**
- Home office / tech stipend
- Subsidised gym membership
- Pet-friendly offices (depending on location)
- Free coffee in all offices
- Workation

**The hiring process**
- First intro phone/video call (_We’ve swiped right, now let’s find out if we have chemistry)_
- First round interview _(We like you. Now it’s time to get to know you better)_
- Second round interview _(Hey, we like you a lot. Wanna meet the family?)_
- Offer _(We’re in love. We hope you are too)_

**The most important bit**

At Egg, everyone’s ideas and perspectives are welcomed and encouraged. We’re constantly striving to _do_ better and _be_ better: we give each other feedback regularly, not just top-down from leadership, but bottom-up and sideways too Accountability is key: it’s okay to make mistakes as long as we own and learn from them. People who thrive at Egg have a deep curiosity to keep improving, learning and coaching others.

Our nest is made up of people from all walks of life and from different social and cultural backgrounds. We believe equity and inclusivity lead to better work and a better world. That’s why, when we’re hiring new people we don’t talk about “culture fit”, but “culture add”.

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