Office Manager

3 weeks ago

Riyadh, Saudi Arabia Agility Full time

**_Role in Brief:_**

The Executive Secretary for Agility Logistics Parks is responsible for general secretarial duties which include maintaining the filing system, organizing travel and meeting arrangements, and assisting team members on HR, Finance, and IT related matters.

**Your Responsibilities**

Office Administration
- Organize meetings, business unit events and conferences
- Manage databases and filing system
- Attend senior management meetings
- Coordinate external correspondences (Arabic & English), including queries and complaints
- Coordinate courier shipments
- Proactively connect with team members, suppliers, and clients as required
- Maintain stationery and furniture supplies
- Manage and budget petty cash for the team
- Archive government document related to civil defense and municipality with agility admiration team
- Tracking the expiry date for the above license
- Tracking the attendance for ALP employee as per agility polices

Team Support
- Use internal systems (Oracle - Transfora
- Prolease, if required) to process various requests on behalf of the team members

**Requirements**:
**Your Qualifications**
- High School Diploma required, Associate’s Degree or relevant certification/s preferred
- Minimum 3 years relevant experience

**Your Proficiencies**
- Advanced knowledge of Microsoft Office
- Communication, negotiation and relationship-building skills
- Strong writing skills in Arabic & English
- Business math skills
- Results oriented - possessing initiative, adaptability, and the ability to lead and make informed decisions
- Organized, and with good attention to detail

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