Office Manager

7 months ago

Riyadh, Saudi Arabia Informa Markets Full time

Company Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

**Job Description**:
**The Role**

As the Office Manager you will be responsible for organising and coordinating office operations and procedures in order to ensure organisational effectiveness and efficiency. Responsibilities include the development (where applicable) of office related safety policies and ensuring their successful implementation.

Guided by the Head of Business and Operations, you will manage the general administrative tasks and ensure documents are tracked and controlled. You will be responsible for providing administrative support to ensure organisational effectiveness and efficiency.

**Key Performance Indicators**
- Assisting the Head of Business and Operations in all matters relating to the office, ensuring a safe, compliant and effective office environment at all times
- Great customer service and ensuring timely responses to requests from Senior Management and the wider Tahaluf team.
- Effective management of event and office licenses and ensure they are renewed in a timely manner.
- Ensuring office maintenance requests are responded to and resolved in a timely manner.
- Maintaining administrative records for all official company documentation.
- Maintaining records and compiling information for reporting purposes.

**Key Responsibilities**

**Office Management**
- Oversee the preparation of meeting rooms, refreshments for meetings and events as requested by the Senior Management team.
- Monitor all the office supplies ensuring adequate stock levels are maintained;
- Ensure events & office licenses and permissions are processed in a timely manner.
- Support and oversee office admin team ensuring continuous cover during office hours and that all visitors and callers to the company are dealt with professionally
- Take ownership for managing the office and suggest improvements.

**Administration & Document Control**
- Support the business in drafting letters in Arabic & English languages.
- Manage, maintain and update the administration filing system;
- Working on and Maintaining SECB and Etimad portals
- Compile and track information for reporting purposes
- Provide administrative support as and when required for one off short term projects as dictated by senior management (e.g. annual events) liaising with relevant parties as required;
- Coordinate travel arrangements including the processing of visas where required, as requested by senior management.
- Assist with diary management for meetings and travel of senior management
- Administration of the company medical & benefits scheme
- Administration & tracking of employee residency visas and work permits
- Administration and Compliance for RICEC
- Processing of invoices and contracts when needed by show teams
- Assisting the organisation's HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents

**Compliance & Business Continuity**
- Coordinate, track and maintain official company documentation (e.g. POA, Trade License, PO Boxes etc.) and ensure compliance with local requirements at all times.

**Other**
- Support office wide initiatives such as Sustainability, Walk the World etc.
- Continually update knowledge and skills through professional development activities.
- Perform any other duties commensurate with this role.

**Qualifications**:
**Qualifications & experience**
- Educated to degree level or equivalent

**Background Knowledge, Skills & Experience**

**Essential**
- Minimum 2 Years’ experience in administration, preferably with an international company.
- Ability to perform basic clerical work involving judgement, accuracy and speed with mínimal supervision
- Strong communicator - speaks and writes clearly. Fluent in English and Arabic
- Able to prioritise work tasks, deadlines and use scheduling tools
- Proactive and self-motivated, team player
- Strong interpersonal and customer facing skills.
- Computer literate and proficient in the use of Microsoft Word, Excel and outlook

  • Srr - Accommodation Officer (Ao)

    2 days ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for an Accommodation Officer on a fixed-term contract of two (2) years. The Accommodation Officer will assist the Estates Manager (EM) and Community Liaison Officer (CLO) with daily tasks of running a diverse portfolio of UK Based Staff (UKBS) accommodation as well as...

  • Srr - Assistant Programme and Office Manager, Tmo

    6 days ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy in Riyadh has a vacancy for an Assistant Programme and Office Manager for the Ministry of Defence (MOD) Programme Management Office (PMO) Saudi Transformation for a fixed-term contract of one (1) year. There is a possibility of extension or renewal of the contract, dependent on the renewal of...

  • Office /sales Administrator-saudi National

    7 months ago

    Riyadh, Saudi Arabia The Total Office Full time

    **Nationality**:Saudi Nationals only** **Job Summary**: We are seeking a highly experienced **Office & Sales Administrator** who is well-versed overseeing and enhancing the comprehensive administrative functions related to both office and sales operations within the company. This involves meticulous record-keeping, collaboration with diverse departments...

  • Public Relation Officer

    2 weeks ago

    Riyadh, Saudi Arabia BUSINESSLINK UAE (Corporate office) Full time

    Providing administrative and clerical assistant to all new and existing employees within the company. - Visa’s for a new and existing employees (both in English and in Arabic). - Collecting any necessary documentation for visa and/or labour card processing. - Scheduling any appointments related to the visa process. - Managing the labour and immigration...

  • Srr - Cssf Programme Manager, Yemen Office Network

    4 days ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Programme Manager for Yemen’s Conflict, Stability and Security Fund (CSSF) on a fixed term contract for two (2) years, with a possibility of renewal. This exciting role will focus on remote managing and delivering Yemen’s Conflict, Stability and Security Fund...

  • Srr - Economic Liaison Officer (Eo)

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy Riyadh has a vacancy for Economic Liaison Officer on a fixed term contract for two (2) years, with possibility of renewal. The Embassy in Riyadh is a large team, delivering key priorities against a wide range of UK government objectives. The environment is challenging and the issues can be...

  • Srr - Corporate Services Projects Officer (Ao)

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Corporate Services Projects Officer on a fixed-term contract of two (2) years. There is a possibility of extension of the contract depending on performance and operational requirements. The jobholder will support the Corporate Services Team in Riyadh, providing...

  • Srr - Advisor to Defence Attaché, Yemen Office

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The Yemen Office Network (YON) at the British Embassy Riyadh has a vacancy for Advisor to Defence Attaché on a fixed-term contract of two (2) years. The jobholder will provide detailed, objective, and political-informed security and military analysis to the Defence Attaché (DA), Defence Section, and wider...

  • Srr/ Srj

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy in Saudi Arabia has a vacancy for Visa Outreach Officer, job grade Higher Executive Officer (HEO), under UK Visas and Immigration (UKVI). This is for a fixed term contract for two (2) years, with a possibility of renewal. The jobholder’s key responsibilities will be: - ** VAC & SELT...

  • Srr - Estates Manager (Eo)

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for an Estates Manager, job grade Executive Officer (EO), on a fixed term contract for two (2) years. The jobholder will manage the Estate of the British Embassy in Riyadh and have oversight of the Estate at the British Consulate in Jeddah. You will directly manage the...

  • Srr - Estates Manager (Eo)

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for an Estates Manager, job grade Executive Officer (EO), on a fixed term contract for two (2) years. The jobholder will manage the Estate of the British Embassy in Riyadh. You will directly manage the Estates, Facilities, and Technical Works teams in Riyadh. You will...

  • Srr - Deputy Programme Manager, Mod PMO Tmo (Heo)

    1 week ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Deputy Programme Manager under the Ministry of Defence (MOD) Programme Management Office (PMO) Saudi Transformation for a fixed-term contract of one (1) year. There is a strong possibility of extension of the contract, dependent on the renewal of the UK-KSA...

  • Srr - Government Relations Manager (Eo)

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy Riyadh has a vacancy for a Government Relations Manager, job grade Executive Officer (EO), for a fixed-term contract of two (2) years. This is a busy and challenging role enabling His Majesty’s Government’s (HMG) work in KSA. It requires excellent communication, collaboration, and...

  • Srr - Programme Manager (Maternity Cover) Heo

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for Programme Manager for the Gulf Strategy Fund. This is to cover a period of maternity leave for six (6) months, which may be extended depending on when the current jobholder returns from maternity leave. - About the Gulf Strategy Fund (GSF)_ The Gulf Strategy Fund...

  • Srj - Invest Northern Ireland Regional Manager for

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy Riyadh has a vacancy for a Regional Manager for Saudi Arabia and Levant Region under Invest Northern Ireland on a fixed-term contract for two (2) years. - About Invest NI_ Invest Northern Ireland (Invest NI) is part of the Department for the Economy in Northern Ireland, United Kingdom. It...

  • Srr - Corporate Services Manager, HR and L&d (Eo)

    3 days ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Corporate Services Manager, HR and L&D for a fixed-term contract of two (2) years. The jobholder will provide, manage, and deliver training requirements and support HR for the missions based in Riyadh, Jeddah, and Al Khobar. **Duties and responsibilities**: -...

  • Srr - Logistics Manager (Eo)

    7 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy Riyadh has a vacancy for a Logistics Manager on a fixed-term contract of two (2) years. The jobholder will be responsible for the efficient management of all Logistics for the Embassy and oversight of logístical work in Jeddah. This will include developing vehicle safety, driver safety and...

  • Srr - Events Manager (Eo)

    2 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for an Events Manager on a fixed term contract of two (2) years, with a possibility of renewal. This is an important role, managing the hosting of both official and external events on behalf of His Majesty’s Ambassador (HMA). High performing events are at the heart of...

  • Office Manager

    3 days ago

    Riyadh, Saudi Arabia Aram Meem Full time

    **Job summary**: Office managers coordinate and oversee administrative duties in an office, and ensure that the office operates efficiently and smoothly. Their responsibilities generally include duties like greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like...

  • Office Manager

    7 months ago

    Riyadh, Saudi Arabia JASARA PMC Full time

    JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the administrative support...