Procurement Supervisor

4 days ago

Jeddah, Saudi Arabia Nomac Full time

**Key Accountabilities**:
**People Management**
- Organize and supervise the activities and work of subordinates to ensure that all work within a specific area of the activity are carried out in a most efficient, timely and cost optimized manner, consistent with operating procedures and policy.

**Supplier Sourcing**
- Participate in tender committee meetings and provide feedback with respect to the evaluation of suppliers suitable for the job.
- Participate in negotiations and finalization of quotations (with emphasis on quality, price, terms, deliveries) to ensure that purchase requisitions are executed in most efficient manner to ensure smooth & uninterrupted operations.
- Develop Purchasing documents (Tender documents, enquiries, call of contracts for supply of materials and purchase orders, etc.) to ensure they are up to date, to minimize the possibility for agreement variations and disputes.
- Organize and supervise the finalization of contracts to ensure all the relevant documentation is prepared and approved by the respective stakeholders, as per the procedure.

**Procurement Cycle and Services**
- Supervise the Purchasing cycle for assigned materials and services to ensure the Purchasing needs are met in a timely, cost efficient and effective manner.
- Consolidate requirements of different plants and ensure coordination of Purchasing activities in order to maximize financial advantage for the Group.
- Monitor the Purchasing service levels & agreed key performance indicators to ensure provision of best services to internal customers as well as achievement of the target

**Purchase Order Management**
- Manage the purchase order (PO) process including liaising between the supplier and internal stakeholders, initiating and negotiating the contracts, to ensure adherence to specifications and the defined procedure.
- Review the invoice processing activities in liaison with finance and recording & closing out the PO to ensure vendors & suppliers receive their payments as per the contract terms and they are satisfied to continue supporting the Group.

**Supplier Management**
- Maintain productive relationships with key suppliers and follow up with them on issues escalated by the Purchasing officers to ensure timely order receipt and complaint resolution.
- Evaluate the suppliers on their performance on the assignments and orders taken up with the plant/Group to update the preferred vendor list and maintain relationships with the preferred vendors, while taking the consequent follow up actions with the unsatisfactory suppliers / service providers.

**Logistics Coordination**
- Coordinate with the Logistics Supervisor to oversee the receipt of all orders and ensure deliveries are on time, and as per procurement terms.
- Ensure all delays and overheads are accounted for at the supplier’s end so as to avoid any additional costs for the plant / Group.

**Policies, Processes, Systems & Procedures**
- Implement approved departmental policies, processes and procedures, and ensure employee adherence so that work is carried out to the required standard while delivering the required standards of service to customers and stakeholders.

**Health, Safety, Security & Environment**
- Ensure compliance to all relevant health, safety, security and environmental management policies, procedures and controls across the department as well as with suppliers through contractual terms to guarantee employee safety, legislative compliance and a responsible environmental attitude.

**Reporting**
- Ensure that all functional reports are prepared timely and accurately and meet NOMAC’s requirements, policies and quality standards.

**Related Assignments**
- Perform any other duties which the organization may require to be carried out.

**Skills**:
**Skills**:

- Understanding of the SAP system
- Knowledge of law/regulations and contracts
- Excellent knowledge of Purchasing to pay process
- Very good Planning and organizing Skills
- Very Good communication skills
- Very Good negotiation skills
- Ability to develop relationships with new vendors
- Ability to manage multi-national teams
- Understanding of Purchasing related risks and its possible mitigations.

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