Senior Administrative Secretary

3 weeks ago

Riyadh, Saudi Arabia Grundfos Holding AS Full time

Application Deadline:
- Workplace: Hybrid Position- Location: Riyadh, SA, 11554- Contract Type: Full-Time- Working Hours: 40- Employment Type: Regular- Do you thrive in a busy environment with a broad portfolio of tasks and can you work independently?_

If you find energy in being busy and juggling many different tasks at the same time, being self-motivated and work on many different task and projects at the same time, then this I a unique opportunity for you.

As a **Sr. Administrative Secretary**, you will be responsible for providing business and administrative support to the Grundfos Saudi Arabia organization and the Country Director, including front-office management, general clerical, travel, and project-based work. To project a professional company image through in-person and phone interaction.

**Front Desk Management**
- Responsible for guest relations and hospitality for the company, ensuring all required arrangements and practicalities are carried out.
- Answer, screen, and handle queries made through phone calls and redirect them to concerned people.
- Supervise daily tasks of office facility cleaners and provide input to Facility Responsible on any concerns, repairs, and maintenance required

**Admin Support**:

- Ensure the end-to-end requirements for travel of employees and guests to and from Saudi Arabia and internationally where required.
- Provide support as IT Buddy and point of contact for IT-related purchases, landline/mobile invoice management, in close coordination with Area IT Specialist.
- Oversee the ordering and replenishment of office supplies, pantry items, letterheads, and business cards.
- Provide general administrative support such as preparing and composing correspondences, processing confidential documents, and providing ad hoc reports.
- Responsible for Admin vendor management and processing of Admin-related PO and Invoices.
- Coordination with PRO for various documentation required for government agency transactions. Back-up support of PRO during absences.
- Provide practical preparations for company engagement and ad hoc events (eg. Family Day, Year-End gathering, Employee Meetings, Water2Life Ambassador), including company announcements for birthdays & other celebrations.
- Oversee Company vehicle ordering, invoices submission & repairs/maintenance coordination.
- Perform other tasks as and when required by the organization.

**Secretarial Support**:

- Maintain the Country Director’s calendar and remain aware and updated on the Country Director’s schedules.
- Prepare and maintain Country Director’s expense report.
- Organize meetings for Country Directors including VIP guests and special events etc.
- Prepare correspondence, reports, and materials for presentations and provide accurate word-processing support by composing and editing a variety of documents for the Country Director. This includes many highly confidential correspondence, memoranda, contracts, and proposals.

**Quality**:

- GSA representative and leader for Quality
- Monitor performance (in relevant areas) according to agreed standards and take necessary action to communicate/advise/assist according to performance levels.
- Perform internal audits of different departments and maintain quality manual & procedures as per standards and Group requirements.
- Liaise and cooperate with quality management and certification body

**Health & Safety**:

- Develop and Implement Health & Safety policy & procedures with relevant actions/monitoring
- Report to Group all relevant Health & Safety information.
- Carry out risk assessment/investigation of accidents, unsafe work conditions throughout GSA premises and follow up to ensure corrections and risks are minimized to acceptable levels.
- Responsible for your commitment to Health, Safety, and Environment and of others who may be affected by your actions at work

**Skills and Experience Required**:

- Should be a bachelor’s degree holder or any equivalent University degree
- Should have at least 3 years of relevant experience
- Good communication skills and good proficiency in written and spoken English.
- Good personality and high-energy level
- Self-motivated and able to work in a time-sensitive situation
- Pro-active, responsible, with advanced computer skills - MS Powerpoint, MS Excel, MS Word, and advanced networking skills is desirable

**Why Grundfos?**

At Grundfos, we dare to do things that others cannot or dare not do. Our skills commit us to pioneer solutions to the world’s water and climate challenges and improve the quality of life for people. We believe innovation is not only a business opportunity but an obligation. And what matters to us is not short-term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

Furthermore, we offer:

- A wide range of employee benefits and discounts
- Access to health and wellbeing initiatives, including fitness centers, sports facilit

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