Executive Support Specialist
1 week ago
We are seeking a highly skilled and organized Executive Support Specialist to join our dynamic team at Rawaj HCM Jobs. As a key member of our organization, you will be responsible for providing exceptional administrative support to our senior management team.
Key Responsibilities- Communication and Correspondence: Manage internal and external correspondence on behalf of senior management, ensuring timely and professional communication.
- Document Preparation: Type, format, and edit reports, documents, and presentations with precision and attention to detail.
- Data Management: Enter data, maintain databases, and keep records up-to-date, ensuring accurate and reliable information.
- Logistics and Coordination: Liaise with internal departments, schedule appointments, and make travel arrangements to ensure seamless event execution and logistical coordination.
- Administrative Support: Provide general administrative support, including copying, scanning, and faxing documents, as well as taking notes and maintaining an events calendar.
- Office Operations: Prepare facilities for scheduled events, arrange refreshments, and manage office supplies and mail services.
- Experience: 2-5 years of experience as an Executive Support Specialist or in a similar role would be advantageous.
- Skills: Advanced typing, note-taking, recordkeeping, and organizational skills are essential. Proficiency in English is required, and experience in the real estate marketing industry is preferred.
- Software Proficiency: Proficiency in office software such as MS Word, Excel, and PowerPoint, as well as appointment scheduling software like MS Outlook and call forwarding.
- Communication Skills: Excellent written and verbal communication skills are necessary to effectively manage internal and external correspondence.
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