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Administrative Support Specialist

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Zutari Full time
About the Role

Zutari, a leading engineering firm, is seeking an experienced Administrative Support Specialist to join our Riyadh office. As a key member of our team, you will provide administrative support to our KSA Leadership Team, ensuring seamless day-to-day operations.

Key Responsibilities
  1. Administrative Support: Provide administrative assistance to the KSA Leadership Team, including minute-taking and diary management.
  2. Report Preparation: Format and set up reports for bid submissions, ensuring accuracy and timeliness.
  3. Vendor Management: Manage and coordinate prequalification with vendors and clients, ensuring smooth business operations.
  4. Project Support: Assist with project-related administrative tasks, including monitoring office supplies inventory and managing incoming and outgoing communications.
  5. Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for executives and project teams as needed.
  6. Office Operations: Oversee daily office operations, maintaining a well-organized and efficient work environment.
Requirements

To be successful in this role, you will need:

  • A Bachelor's qualification with at least 8 years' experience as an Executive Assistant or Project Coordinator.
  • Exceptional organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Strong communication and interpersonal skills, with the ability to build relationships with colleagues and stakeholders.
  • A passion for continuous learning and professional development, with a desire to contribute to Zutari's success.
About Zutari

Zutari is a well-established, management-owned engineering firm with a strong commitment to innovation and excellence. We value diversity and inclusion, and seek talented individuals who share our passion for re-imagining engineering and making a positive impact.