Administrative Support Specialist

6 days ago

Dammam, Eastern Province, Saudi Arabia PrecisionHire Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PrecisionHire Solutions. As an Administrative Support Specialist, you will provide critical support to our operations team, ensuring seamless day-to-day activities and contributing to the overall success of our organization.

Key Responsibilities
  • Administrative Support: Provide administrative support to the operations team, including handling requests and queries from senior managers, maintaining the administration office notice board, and circulating official communication.
  • Correspondence Management: Manage incoming and outgoing correspondence, including emails, faxes, mail, and packages, and submit work orders and schedule repairs for general office space and equipment.
  • Financial Management: Monitor office expenditures and handle all office contracts, including rent, services, and supplies.
  • Travel Coordination: Coordinate travel arrangements, including transportation, airport pickups, and hotel reservations, as needed.
  • Data Management: Collect and report data into our ERP system and maintain physical and digital employee records.
  • Office Operations: Perform daily office activities, including reporting, filing, reconciling, scanning, printing, data entry, and processing paperwork, and organize and schedule appointments.
  • Meeting Coordination: Plan meetings and take detailed minutes, and maintain a high level of confidentiality and discretion when handling sensitive information.
Requirements
  • Education: High school diploma or equivalent.
  • Experience: Minimum 2 years of experience in documents or records management, with knowledge of ERP systems and good office relationships.
  • Skills: Proficient in Microsoft Office, including Word, Excel, and PowerPoint, and excellent communication and organizational skills.
  • Language: Fluency in English (Speak, Read, and Write).
About Us

PrecisionHire Solutions is a leading provider of innovative solutions to the oil and gas industry. We are a global family of thousands of individuals, working together to create a lasting impact for ourselves, our customers, and the communities where we live and work.

We are driven by a passion for purposeful innovation, product creation, and service delivery, and we are committed to powering the industry that powers the world better. Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing, and Legal centers of expertise.

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