Project Administration Specialist

4 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Zutari Full time

Company Overview

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Zutari is a well-established, management-owned engineering firm with almost 90 years' experience. We are trusted by our clients, business partners, communities, and other stakeholders across Africa and the Middle East.

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We co-create engineering solutions that have a positive impact and improve people's lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.

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The Role

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This position requires an individual to assist with administrative duties on a daily basis, including providing support to the KSA Leadership Team, formatting reports for bid submissions, managing office supplies inventory, and overseeing daily office operations.

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Key Responsibilities

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  • Provide Administrative Support to the KSA Leadership Team including minutes of meeting etc.\
  • Supporting the KSA Leadership Team with diary management.\
  • Formatting and setting up reports for bid submissions.\
  • Manage and coordinate the Prequalification with vendors and clients.\
  • Attending to project and unit administrative assistance.\
  • Monitor and manage office supplies inventory, ensuring necessary materials are always available.\
  • Manage incoming and outgoing communications, including emails, phone calls, and written correspondence.\
  • Arrange travel itineraries, accommodations, and transportation for executives and project teams as needed.\
  • Oversee daily office operations, ensuring a well-organized and efficient work environment.\
What You Will Bring\

To be successful in this role, you will share our genuine passion for re-imaging engineering and actively pursue continuous learning to help shape the future. You will also need a Bachelor's qualification with at least minimum 8 years' experience as an Executive assistant or Project Coordinator role with exceptional organisational skills.

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This role is only open for candidates who are currently based in Riyadh, KSA.

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We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications and experience. We embrace the principle of equal opportunity in employment and work towards eliminating all forms of unlawful discrimination in our employment practices.



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