Office Manager and Administrative Professional
7 days ago
At BTG Pactual, we are committed to a dynamic and straightforward investment experience. Our entrepreneurial mindset allows us to empathize with clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions.
We are seeking an Office & Administration Manager based in Riyadh (Saudi Arabia) to join our team. The successful candidate will be responsible for administration, office management, and executive assistance.
Key Responsibilities:
- Administrative Support: Oversee government relations, manage tasks, maintain contacts databases, handle communications, and perform follow-ups on critical tasks.
- Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
Office Management:
- Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT.
- Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
- Vendor & Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
Logistics:
- Travel Arrangements: Coordinate travel bookings and logistics for executives.
- Event Coordination: Arrange and manage company events.
Required Skills and Qualifications:
- Bilingual: Fluent in both English and Arabic.
- Education: Bachelor's degree or Diploma in a relevant field.
- Experience: Robust experience in a similar role.
- Multitasking & Prioritization: Ability to manage multiple tasks and prioritize effectively under pressure.
- IT Proficiency: Strong proficiency in office software and IT systems.
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