Document Control Lead

6 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Egis Group Full time
Job Summary

We are seeking a highly experienced Document Control Lead to join our team at Egis Group. As a key member of our project team, you will be responsible for ensuring the smooth operation of our document control systems, managing a team of Document Controllers, and providing guidance and training to ensure proper utilization of document control systems.

Key Responsibilities
  • Document Control Operations
    • Establish and implement policies and procedures for document control and records management.
    • Manage document control operations, including planning for enhancements and ensuring system efficiency.
    • Develop and maintain an efficient and systematic electronic document management system, including workflows.
  • Team Management
    • Manage and provide guidance and training for a large team of Document Controllers.
    • Liaise with different departments to arrange for training of personnel to ensure proper utilization of document control systems.
  • Reporting and Audits
    • Provide periodic reports to the Project Controls Manager, including user reports, log reports, and status reports.
    • Take the lead in corporate audits related to document controls.
Requirements
  • Minimum of 12 years of experience in handling bigger projects.
  • Experience in working with Project Management Consultants.
  • Prior experience with document control software, such as Aconex, Share Point, Primavera, ProjectWise, or other similar systems.
  • Good understanding of document log and register management and document status reporting.
  • Ability to manage a team of Document Controllers.
  • Experience in project initiation and closeout in terms of document management.
  • Able to prepare document control plans, procedures, and guidelines.
  • Able to review contractors' and consultants' document control plans, procedures, and guidelines.
  • Experience in providing training to junior Document Controllers, project teams, contractors, and consultants.
  • Prior experience in organizing, managing, and operating document control systems.
  • Ability to retrieve, organize, and assemble documents to satisfy information needs of other project staff.
  • Excellent communication and organizational skills, both orally and written, including written reports and summaries, and presentations.
  • Excellent attention to detail, analytical skills, interpersonal skills, ability to multitask, and experience with vendor audits.
  • Flexible to relocate to any location in Saudi Arabia, including remote locations.


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