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Senior Events Coordinator

7 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Tahaluf Company Full time

We are proud to offer a unique opportunity to join a leading events company in Saudi Arabia. Our vision is to redefine the events landscape by creating unforgettable experiences that leave a lasting impression.

As a key member of our Operations team, you will play a critical role in ensuring the successful delivery of our events. You will work closely with our Conference Operations Manager(s) to provide operational support and expertise, ensuring that every event meets the highest standards of quality and excellence.

Key responsibilities include:

  • Delivery of various tasks, as allocated by the Operations Manager, in support of running various sized exhibitions across EMEA.
  • Create and maintain show-specific project plans in the agreed format for review and sign-off by individual Operations Managers on an event-by-event basis.
  • Create and issue POs upon request and update budget and invoice trackers accordingly.
  • Manage and maintain floor plans, and exhibitor queries relating to them as required.
  • Creating, maintaining, and delivery of required schedules such as: catering, electrics, furniture, signage, rigging, temporary staff requirements etc.
  • Design and production of simpler system-built feature areas, where required.
  • Delivery of all operational sponsorship deliverables, contras, and specials, in co-operation with the sales team where appropriate.
  • Coordinate and manage temporary staff, both onsite and pre-show, by producing show-specific briefs and giving onsite inductions.
  • Day-to-day liaison with internal Event teams, venues, contractors, suppliers, and exhibitors.
  • Work alongside other Team members to compile post-event reports and analysis through collation and recording of requested data.
  • Manage all pre-show packing, research, and ordering of equipment and services such as radios, stationery, wristbands, PPE, as well as onsite welfare for the show teams and official contractors.
  • Under the guidance of senior team members produce onsite documentation including staff briefings, exhibitor lists, floor plans, welcome packs, staff handbooks Inc. safety information etc.
  • Assist various teams such as Customer Service, or clients directly, with answering operational exhibitor queries where applicable General team support & additional areas of responsibility.
  • Attendance at any required meetings at the request of the Operations Manager, minute-taking and action-taking for distribution.
  • Arrange travel and accommodation bookings when requested, in line with set Operations budget.
  • Ensure you are working within the company's H&S, Security & Sustainability guidelines at all times.
  • Assisting with the implementation of internal and external Service Level Agreements.
  • Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team.

As a key member of our Operations team, you will have the opportunity to develop your skills and expertise, working with a talented team of professionals who share your passion for delivering exceptional events.

We are looking for a highly motivated and experienced individual who is able to work independently and collaboratively as part of a team. If you have a proven track record of delivering exceptional results in a fast-paced environment, we would love to hear from you