HR Assistant

2 days ago

Jeddah, Makkah Province, Saudi Arabia AtkinsRéalis Full time

Job Title: HR Assistant

Location: Jeddah, Saudi Arabia

Join Linxon

We combine AtkinsRéalis project management expertise and Hitachi Energy's deep technological knowledge to create a company dedicated to substations – we are Linxon

We are currently seeking a dedicated HR Assistant to join our team in Jeddah, Saudi Arabia. The ideal candidate will be fluent in both Arabic and English, possessing a minimum of 5 years of experience in HR roles with a focus on onboarding and offboarding processes, managing visas and residency for expats, government HR-related portals, and HR data analysis using advanced tools.

What will you do?

  • Manage the onboarding process for new employees, ensuring a smooth transition into the organization. This includes coordinating orientation sessions, preparing onboarding materials, benefits enrollment, and facilitating introductions to key team members.
  • Collaborate with the HR team to develop and implement onboarding and offboarding best practices, ensuring compliance with company policies and local regulations.
  • Coordinate with relevant departments to ensure timely completion of onboarding and offboarding tasks, such as IT setup, access permissions, and benefits enrollment.
  • Serve as a point of contact for employees regarding HR-related inquiries, policies, and procedures.
  • Handle the management of visas and Iqamas for expatriate employees, ensuring compliance with local regulations and timely renewals.
  • Maintain accurate HR records, including personnel files and other relevant documentation.
  • Manage government HR-related portals, ensuring accurate and timely submission of required documents and information.
  • Conduct HR data analysis to identify trends, provide insights, and recommend improvements in HR operations and strategies.
  • Create and present HR reports and dashboards using advanced analytics tools (e.g., Excel, Power BI, Tableau).
  • Assist in the development and delivery of training programs for employees on HR-related topics, such as compliance, diversity, and inclusion.
  • Stay informed about changes in labor laws and regulations, providing guidance and support to ensure compliance.
  • Support HR initiatives and projects as needed, contributing to the overall success of the HR department and the organization.
  • Oversee the offboarding process for departing employees, conducting exit interviews, collecting company property, benefits deregistration, and processing necessary paperwork.

Experience and Education Required:

  • Bachelor's degree in Human Resources, Business Administration or related field.
  • Minimum of 5 years of experience in HR roles, with a focus on onboarding and offboarding processes, managing visas and Iqamas for expatriates, government HR-related portals, and HR data analysis.
  • Fluent in Arabic and English, with excellent communication skills both verbally and in writing.
  • Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
  • Experience with HR-related software applications and data analysis tools such as Power BI, Tableau, or similar platforms.
  • Strong analytical and problem-solving skills, with the ability to interpret HR data and provide actionable insights.
  • Knowledge of statistical methods and key HR metrics such as turnover rates, employee engagement, and workforce planning.
  • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Attention to detail and accuracy in HR documentation and processes.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Excellent interpersonal skills with the ability to build rapport and establish effective working relationships across all levels of the organization.
  • Proactive, self-motivated, and able to work effectively both independently and as part of a team.

ED&I:

When it comes to diversity and inclusion, we see things differently at Linxon - we encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you'll see things our way, too.

About Linxon

Shaping energy solutions to empower sustainable connectivity.

Linxon's vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.

As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy, and transportation.

In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit, and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.

#J-18808-Ljbffr

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