Front Desk Receptionist
4 weeks ago
1. Front Office Management: Ensuring availability at reception area and welcoming guests; Managing the board line calls.
2. Travel and Accommodation:
- Arranging/preparing the invitation letters for the employees travelling.
- Managing the travel and hotel bookings directly and through the HR in region.
- Arranging airport picks and drop offs.
- Booking accommodation for guests either in our guesthouse or hotels.
- Monitoring guest house housekeeping regularly.
3. Courier and Mail Management:
- Managing the dispatch and receipt of all the mails/couriers.
4. Facility Management:
- Keep track of facility service due dates.
- Ensure all equipment is functioning properly.
- Car maintenance - servicing of cars and management.
- VC rooms and training rooms booking.
- Office cleanliness, welfare, and regular supervision.
- Keep track of vendor contracts.
- Documentation and Time and Attendance management.
5. Pantry Operations: Ensuring smooth pantry operation, cleanliness, and guest servicing.
6. Employee Engagement: Arrange quarterly CSR and employee engagement activities.
Skills:
- Fluent in both Arabic & English.
- Solid written and verbal communication skills.
- Proficiency in Microsoft Office Suite.
- Ability to manage in-house activities by applying suitable time management and scheduling strategies.
- Excellent track record of handling all duties and responsibilities that fall under the receptionist job profile.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Adhering to corporate etiquette by following appropriate dressing style and presentation.
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