Tahaluf - Administration Manager

5 months ago

Riyadh, Saudi Arabia Informa Markets Full time

**Company Description**
Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Be part of something BIG Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition and award-winning cyber-security event Black Hat, as well as establishing Saudi-born brands, such as InFlavour, a not-to-be-missed meeting place for the global Food & Beverage industry.

Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:

- Work within a highly dynamic business with the energy and style of a start-up
- Be part of building a business that is launching new products and events at scale
- Grab an opportunity to accelerate your career and make a real impact.

**The Role**

The Administration Manager will be responsible for providing high-quality and effective day-to-day admin support, ensuring efficient business support activities through the accurate collation, preparation and presentation of sensitive information and data.

The role will involve working within a fast-paced, complex environment and will require independence and initiative. It will also be essential to be able to prioritise and manage multiple and varied activities simultaneously.

**Key Responsibilities**
- Support with the administration required for external vendors to assist the visa process.
- Support with ensuring expatriate colleagues have flights and accommodation arranged in a timely manner.
- Managing, monitoring and reporting when necessary, the processing and coding of invoices for flights and accommodation etc.
- Administrative support for the implementation of tracking systems for cost efficiency purposes.
- Supporting to collate data, prepare reports and presentation packs for stakeholders as required.
- Ensuring all hardcopy and electronic materials containing confidential information are securely stored and only accessible to those authorised to view such content.
- Develop and maintain strong relationships with key stakeholders, including HR and third-party vendors.
- Contributing to and monitoring specific projects as assigned or agreed by the Director of Community
- Attend relevant meetings or working groups as required.

**Qualifications**
Minimum Education Level:
Educated to degree level or equivalent

Background Knowledge, Skills & Experience:

- Deadline and target driven
- Building relationships with partners and stakeholders
- Experience of working in a pressurised environment
- Excellent verbal and written communication skills
- Proficient in MS Office including intermediate/advanced PowerPoint, Word, and Excel

**Additional Information** Core Benefits**:

- Medical Insurance for individual and family
- Annual leave - 25 days or 28 days (for senior managers)
- Manager and above, School fees contribution, 40,000 SAR per child per year, up to a max of three children
- Wellbeing Benefits
- Remote working on Sundays
- Working anywhere - 1 month every year, or for senior managers and above, 2 months every year

**Additional Expat Benefits Only**:

- Paid visa costs - individual and family up to a max of three children
- Paid flight to Riyadh (for you and your dependents)
- 60 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000
- SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices
- Cost of an Annual trip home - individual only
- On leaving the company - paid flight home for you and end of service gratuity payment (if applicable)

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