Administrative Support

7 months ago

Riyadh, Saudi Arabia Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

**The project**:
This is an opportunity to work on a large new build airport, that will set a global benchmark for aviation experience.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

- **Safety first **-** **Going home safe and well
- **Client focus** - Deliver on our promise
- **Integrity**:

- Always do the right thing
- **Create opportunity **-** **for our people to excel

**Job Summary**:
Provides document management and general administration support to the project team.

**You’ll be responsible for**:

- Working closely with the project teams, assisting with day-to-day support.
- Ensuring team members are aware of administration processes.
- Assisting with the project set-up and inductions.
- Creating and maintaining electronic filing systems.
- Processing all incoming correspondence and produce all outgoing correspondence.
- Managing orders from suppliers.
- Booking meeting rooms for all meetings and arrange refreshments, lunches for a client, external meetings as well as any events that take place.
- Coordinating office activities and operations to secure efficiency and compliance with company policies.
- Minute taking and devising presentations.
- Managing the project directory, update as and when required.
- Coordinating site visits for project teams.
- Managing the site meetings.
- Maintaining accurate records for employee holiday requests.
- Assisting colleagues whenever necessary.
- Managing KPI indicators.
- Maintaining the sector training matrix.
- Using confidently the SharePoint, Oracle, Excel, Indesign and PowerPoint systems/programs.

**You’ll need to have**:
You have a qualification in administrational studies. You have knowledge and experience in document control systems. You have outstanding communication and leadership skills. You have familiarity with office management, procedures.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval).

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