HR Operations Support Executive

7 days ago

Riyadh, Saudi Arabia Zahrawi Medical Full time

**About Zahrawi Group**:
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

**job Brief**: The incumbent is responsible for providing support in various HR functions which includes administering personnel records, leaves, compensation and benefits as well as reinforcing internal company and HR policies.**ACCOUNTABILITIES**

**Policies & Procedures**:

- Adhere to all Zahrawi Policies & Procedures as applicable.

**HR Planning**:

- Support the HR management in planning and implementing overall HR strategies that contribute to the company’s objectives and goals.
- Assist HR management in developing and implementing HR policies and procedures that comply with labor law regulations as well as corporate policies and values.
- Manage all HR policies and procedures for KSA.
- Assist the team in digitalizing processes and participate in projects that support HR digital transformation.

**Personnel Administration**:

- Prepare or update personnel records related to hires, transfers, promotions, and terminations.
- Prepare employment offers, contracts, joining reports and other employee documents as well as HR letters.
- Manage and maintain Employee Database in the employee Master file & on ERP system.
- Administer internal communications including preparation of memos and HR announcements.

**Employee Engagement**:

- Work in the team spirit to support employee engagement activities for Zahrawi.
- Organize and coordinate employee engagement plans and activities.

**Compensation & Benefits**:

- Assist Zahrawi employees for all Compensation and Benefits related matters.
- Assist in the annual insurance renewable process.
- Update employees’ compensation records related to salary adjustments/ increments/ deductions etc.
- Assist the HR Operations & Admin Manager in Salary Increments, Grading, Salary and Benefits Structure streamlining on a yearly basis.
- Prepare employees’ compensation by the end of each month using the ERP system.

**Payroll**:

- Ensure the operational aspects of payroll processing and associated activities, including salary disbursement, reimbursements, travel perdiems, overtime pay, bonus and encashments are accurate and delivered within appropriate timeframes.
- Ensure the payroll records are accurately maintained and updated regularly in line with data protection.
- Keeping a track of Support Function Employee Attendance to ensure timeliness and fair payment of overtime.
- Ensuring the Annual tickets are sent to Zahrawi employees with the payroll as per their joining month.
- Managing and administering salaries through the Zahrawi’s WPS as per the Ministry of Labor in KSA. (through Mudad)
- Reply to the Ministry of Labor’s comments regarding the payroll.

**Leaves**:

- Manage and maintain the leave accrual system and responsible for year ending balance leave encashments as per Zahrawi’s policies.
- Approve leave requests in line with Zahrawi policy on the ERP system.

**Allowances**:

- Review and process advance payment request of employees (HRA Advance/ Salary Advance) in line with Zahrawi’s policies.
- Process employee requests for Travel Perdiems in line with the business travel policy for outside training/work.
- Verify expenses in Zahrawi’s ERP system before approval from the HR Operations & Admin Manager.

**Leavers**:

- Initiate Employee leavers process online until completion of exit of the employee and follow up with the respective departments for a timely clearance.
- Coordinate for exit interviews with the respective managers and HR for employees who are leaving Zahrawi.
- Finalize all EOSB and Leave Settlements in line with the local law and ensuring the employee has received it and all documents processed in line with the leavers checklist.

**Budgeting**:

- Preparing the Compensation and Benefits Budget for KSA in collaboration with the HR Operations & Admin Manager and monitoring, reporting, and adjusting it when necessary.

**Government Relations**:

- Assist in GOSI processes (addition/removal of employees, monthly GOSI bills).
- Process authentication of employment contracts electronically through GOSI & Mudad.
- Process the transfer of sponsorships and issue labor cards on Qiwa
- Issue Saudization certificates
- Renew residency IDs (iqamas) and process exit re-entry visas on Muqeem.
- Assist in any government relation processes as requested by the line manager.

**Reporting**:

- Prepare monthly HR reports with a summary categorized by Nationality, Headcount, Staff Proportion, Joiners & Leavers for KSA.
- Prepare periodic HR KPIs Reports.
- Support in preparing and compiling reports or data as requested by Zahrawi management.
- Assist with all requirements requested by the Auditing team.

**REQUIREMENTS**
- **Education**: Bachelor’s degree in B

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