Office & Administrative Services Manager - Saudi

3 weeks ago


Riyadh, Saudi Arabia Bechtel Full time

**Requisition ID**:261179**
- ** Relocation Authorized**:None**:

- ** Telework Type**:N/A**:

- ** Work Location**:Riyadh**

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Position Overview**

Provide functional Office and Administrative Services support to all projects in the Kingdom of Saudi Arabia. Assist all projects in KSA with the staffing of O&AS disciplines such as Document Management, Administration, Office Support, Drivers, Facilities, and other office services positions. Attend staffing project and KSA staffing calls. Provide technical support, guidance, and training of Document Management tools such as Aconex. Review project processes and procedures relating to O&AS disciplines. Review and assist with the development of staffing plans for prospective projects in KSA.

**Note: This position is for a Saudi National**

**Responsibilities**
- Provide ECMS Subject Matter Expert advice, expertise and guidance ensuring compliance with standards and requirements
- May manage ECMS implementation, configuration and administration.
- Oversee ECMS maintenance and support services.
- Generate reports as required.
- Champion best practice for document & records management across the projects and disseminate lessons learned from this and other projects.
- Support the document management team and define processes and procedures for the effective and efficient management and control of documentation throughout the full lifetime of the project(s) and asset(s) as per ISO 9001: 2015 standard.
- Provide support, direction, guidance to ensure the document management procedures and systems are clearly understood and properly utilized by Document Management Teams.
- Provide support and advice in the management and capture of all issued/released and received electronic documentation and other relevant media in accordance with issued document management procedures.
- Inspect tasks performed within the discipline identifying areas of risk
- Identify and document essential data for effective operations and reporting
- Provides mentoring and training to less experienced staff.
- Maintains current knowledge of relevant developments in area of expertise.
- Organize training for personnel in the use of the ECMS. Keep a training matrix of all personnel trained and their role/proficiency.
- Provide training and technical support to users that is appropriate for their specific use
- Evaluates effectiveness of training through data retrieval, dashboards & benchmarking
- Take necessary care to properly capture Bechtel records as required, and protect the confidentiality, integrity and availability of Bechtel information from unauthorized disclosure, modification or destruction. Never knowingly put Bechtel’s information or information systems at risk.
- Being familiar with Saudization requirements of the specific O&AS disciplines
- Participate in the fortnightly/monthly project meetings with the Project Document/EDMS Managers and the Manager of O&AS.
- Visit project offices/jobsites as and when required.
- Provide training to other departments, teams, companies, or customers.
- Build and maintain relationships with all O&AS staff in KSA and be responsive to requests for support and address issues as they arise - keeping the Manager of O&AS in the loop.
- Work closely with the KSA Talent Acquisition team and project HR

**Qualifications and Skills**
- Demonstrated experience in the delivery of the formal Document/Records Management and ECMS training programs.
- Demonstrated experience with Office Management or Administrative Services oversight and support
- Demonstrated experience in staffing
- Project experience in the construction industry
- Industry and regulatory standards for record keeping and IP knowledge
- Strong demonstrated super user level experience with major ECMS's
- Technical knowledge of industry document, records and content management systems;
- Methodical and analytical approach to work;
- Ability to analyse and solve problems;
- Proven work process mapping and procedures/guidelines/training materia



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