Project Administrator
6 months ago
Applicants should have excellent time management and communication skills, as you will collaborate with clients and internal teams to deliver results on tight deadlines
If you would like to be part of our talent pool, please submit your CV below
**Requirements**:
Responsibilities include but are not limited to:
- Creating and converting projects using D365 and time and expenses system D365 ensuring accurate information is maintained throughout the project life cycle.
- Updating project trackers and project information using both Microsoft SharePoint and Microsoft Excel.
- Maintain income forecast on Microsoft Excel, confirming mid-month /month end income and accruals.
- Working closely with the senior CSC team and Project Operations Manager to raise and issue accurate and timely invoices each month, ensuring all team timesheets and incurred expenses are included where relevant.
- Work closely with credit controller and senior management to ensure all necessary procedures are undertaken to ensure timely debt collection.
- Assist in identifying and resolving issues that may arise during the project, whether they are related to resources, scheduling, or other project elements.
- Working closely with internal and external consultants to provide administrative support, including tracking leave and ad hoc queries.
- Liaising with other Control Risks offices on global cases.
- Provide administrative support in the administration and deployment of consultants and subcontractors.
- Respond to Consultant/Client queries in a timely manner.
- Processing consultants’ invoices, timesheets and expenses in a timely manner and liaising with finance to ensure this is processed correctly.
- Managing new starter processes for consultants.
- Providing regular analysis on projects to departmental directors and the finance team, such as provision of a mid-monthly forecast, utilisation reports etc.
- Supporting the Project Operations Manager and the wider CSC team with all project related tasks and queries
**Requirements**:
**Essential**:
- Experience in Microsoft Office - especially Excel
- Attention to detail
- Excellent time management and prioritisation
- Logical thinker with analytical and organised mindset
- Retain confidentiality and discretion when handling sensitive client information
- Confident to raise concerns and discuss solutions
**Preferred**:
- Knowledge and/or use of D365
- Knowledge and/or use of client relationship management systems - SharePoint advantageous
**Qualifications and specialist skills**:
- Strong organisational skills and an ability to prioritise work
- Ability to meet deadlines and work under pressure with limited supervision
- Good written and verbal communication skills
- Strong IT skills (MS Office), proficient in Excel
- Takes responsibility to analyse the situation to provide and or escalate the
**Benefits**
- Private medical insurance
- Compulsory monthly employer contributions to the DIFC Employment Workplace Saving Scheme
- Control Risks support hybrid working arrangement, whenever possible, that emphasizes the value of in-person time together - in the office and with our clients - while continuing to support flexible and remote working.
- We operate a discretionary global bonus schemes that incentivises, and rewards individuals based on company and individual performance
-
Project Administrator
6 months ago
Riyadh, Saudi Arabia Mace Full timeThe opportunity Project: This is an exciting opportunity to work at the forefront of one of the most transformative projects in Saudi Arabia's history. A visionary giga-project that aims to create a world-class entertainment, sports, and cultural destination, offering unparalleled experiences to visitors from around the globe. Our project aims to deliver a...
-
Senior Project Administrator
6 months ago
Riyadh, Saudi Arabia AECOM Full timeCompany Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...
-
Senior Project Administrator
6 months ago
Riyadh, Saudi Arabia AECOM Full timeCompany Description At AECOM, we’re delivering a better world. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...
-
Project Administration Assistant
6 months ago
Riyadh, Saudi Arabia Mace Full time.At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site. Within our consult business we harness our unique combination of...
-
Project Coordinator/administrator
6 months ago
Riyadh, Saudi Arabia Assystem Full timeFixed-Term Contract / Project Management Riyadh 23/04/24 On site - ABOUT ASSYSTEMFinding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise...
-
Project Coordinator/administrator
6 months ago
Riyadh, Saudi Arabia ASSYSTEM Full time**Company Description** Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise and project management with digital technologies. In our 12...
-
Contracts / Project Control Administrator
7 months ago
Riyadh, Saudi Arabia SMEC Full timeThe Contract Administrator is responsible for managing the Project Contractor’s contract and overseeing the execution of the Client's Projects Management Program. This role requires a minimum of 15 years of experience and a B.Sc. degree in Engineering, Architecture, or a related field. **Responsibilities**: - Control and monitor projects in terms of...
-
Administrator
6 months ago
Riyadh, Saudi Arabia KEO International Consultants Full timeOverview: KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the...
-
Project Administrator
6 months ago
Riyadh, Saudi Arabia Jacobs Full timeOur People & Places Solutions business - reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do - the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people...
-
Project Administrator
7 months ago
Riyadh, Saudi Arabia Mace Full timeThe opportunity Project: This is an opportunity to be involved in the delivery of major sports stadia and associated projects in Saudi Arabia. Mace will require high-calibre and experienced people to lead teams throughout each phase of the project. Your responsibilities will include: - Ensuring all office functions run smoothly filing, communication,...
-
Project Administrator
6 months ago
Riyadh, Saudi Arabia Parsons Full timeParsons is looking for an amazingly talented **Project Administrator **to join our team! **What You'll Be Doing**: - May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats.. - May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes...
-
IT Administrator
6 months ago
Riyadh, Saudi Arabia National Parcel Stations Network Co. Full time**Responsibilities** - Take responsibility for projects and solutions within larger business initiatives. - Handle business-critical IT tasks and systems to provide a commercial advantage in the global marketplace. - Enable faster and smarter business processes and develop analytics for meaningful insights. - Work with internal and external partners to...
-
Administrative Manager
6 months ago
Riyadh, Saudi Arabia Mohra Production Company Full timeWe are looking for an experienced non Saudi Female Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of duties in different departments. **Responsibilities** - Manages a team of administrative officers, training and...
-
Contract Administrator
6 months ago
Riyadh, Saudi Arabia WSP Full time**We are WSP - Join us and make your career future ready!** We are WSP - Join us and make your career future ready! Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for...
-
IT Administrator
6 months ago
Riyadh, Saudi Arabia AECOM Full timeCompany Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...
-
IT Administrator
6 months ago
Riyadh, Saudi Arabia AECOM Full time**Company Description** Work with Us. Change the World.** At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...
-
Administrative Support
7 months ago
Riyadh, Saudi Arabia Mace Full timeAt Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Within our consult business we harness our unique combination of...
-
Administrative Assistant
6 months ago
Riyadh, Saudi Arabia Woodston Personnel Ltd. Full timeWoodston Personnel have an excellent opportunity for an Administrative Assistant with a client in Saudi Arabia. **Job Summary**: Responsible for handling various administrative tasks, including answering phones, managing calendars, scheduling meetings, and assisting with general office duties and management. This role requires excellent communication...
-
Administrator
6 months ago
Riyadh, Saudi Arabia AECOM Full timeCompany Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...
-
Administrative Assistant
7 months ago
Riyadh, Saudi Arabia Nice One Full time**Administrative Assistant** Join our team as an Administrative Assistant and become a vital part of Nice One's operations. Your role will help ensure the smooth and efficient functioning of our office. This position is ideal for a highly organized and detail-oriented individual with excellent communication skills and a proactive attitude. You will manage...