Senior Document Controller

5 months ago

Riyadh, Saudi Arabia Parsons Full time

Parsons is looking for an amazingly talented **Senior Document Controller **to join our team In this role you will get to c oordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.

**What You'll Be Doing**:

- Support the Program Director and Leads in all duties related to Soudah PMC and its central and site offices;
- Provide coordination support for Continuity of Operations, Business and delivery coordination and related tasks as assigned from time to time.
- Prepare / support special or one-time reports, summaries, or replies to inquires relating to the PMC deliverables; selecting relevant information from a variety of sources such as reports, documents, correspondence, and other offices, etc., under general directions.
- Prepare Action Items and Notes commitments made by executives during meetings and arranges for Data Squads’ implementation.
- Review outgoing correspondence for executive’s approval and alert authors to any conflict with the file or departure from policies or executive’s viewpoints; gives advice to resolve the problems.
- Summarize the content of incoming materials, specially gathered information, or meetings to coordinate the new information with background office sources; draws attention to important issues.
- Advise incoming personnel procedures and onboarding.
- Strong Internal/External Coordination capability, some technical and non-technical writing skills, organization skills, and customer service skills.
- Able to extract and synthesize complex information to prepare briefings, read ahead materials and other documentation.
- Briefing skills, project management, strategic planning, organizational skills, and resource management.
- Strong ability to communicate effectively in English, both orally and in writing.
- Strong ability to work cooperatively and collaboratively as a team member and meet schedules and timelines consistently with accuracy and attention to detail.
- Competency to work independently and under pressure.
- Performs as an Information Officer (IO) responsible for facilitating Records Management for the assigned organization. IO duties include ensuring the following actions are completed: Office Inventory of all admin and mission records; Office File Plan is in place; filing systems for hardcopy and softcopy records have been established; office personnel are trained on records management processes; and Records are being filed appropriately.

**What Required Skills You'll Bring**:

- Possess a Bachelor’s Degree or higher in business and operations management related field with at least 6 years of relevant experience.
- Minimum 5 years working in the construction industry in supporting roles.
- Ensuring confidential information and documents are managed with complete discretion.
- Acts with urgency when managing communications and completing tasks, making sure that everyone is aware of updated information on time.
- Handling and Managing Project Documents, Policies and Procedures
- Strong organizational and time management skills
- Strategic Planning and Scheduling Skills
- Effective Communication Skills
- Working Knowledge of Electronic Document Management Systems (Aconex
- Ability in Photo, Video Editing, Presentations and Digital Marketing

**What Desired Skills You'll Bring**:

- Demonstrated experience and demonstrated proficiency to perform Information Officer duties using general guidelines for desired product(s).
- Demonstrated experience in gathering information to synthesize functional needs.
- Demonstrated experience in Research/Information Gathering.

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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