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Executive Assistant
3 weeks ago
Highly organized personal assistant to perform personalized administrative duties for the Chief Client Officer, MENA and the Managing Director in Saudi Arabia.
Primary
**Responsibilities**:
Duties and responsibilities:
- Responsible for scheduling meetings, taking notes, and handling tasks on behalf of the MENA CCO and Saudi MD
- Reporting to senior management and performing secretarial and administrative duties
- Arranging daily transportation schedule for staff in the Riyadh office
- Managing senior management travel in MENA as needed
- Liaising with internal departments, answering calls, booking client appointments
- Organizing the CCO and MD’s calendar daily
- Managing facilities for scheduled events
- Copying, scanning, and faxing documents, as well as taking notes
- Ordering office supplies and replacements, as well as managing mail and courier services
- Support in new business vendor registrations as needed
Ad-Hoc assignments/ reports:
- As per the direct supervisor’s request
Competencies
- Communication and Interpersonal skills
- Proactive and initiative skills
- Organizational skills
- Business Appearance etiquette
**Requirements**:
- Bachelor’s degree in Business Administration, or Equivalent
- Excellent written and verbal communication skills in English and Arabic
- Basic knowledge in software such as MS Word, Excel, PowerPoint, Zoom
- Able to work longer hours and on weekends should the need arise
- Must have experience of 3 years
- Must reside in Riyadh
Work Conditions
- The physical abilities needed to perform the duties of this position, in addition to the office climate:
- In office duties
- Travel is not required
- Willing to work additional or irregular hours as needed and allowed by local regulations
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