Administrative Assistant

3 weeks ago


Hofuf, Saudi Arabia ITT, Inc. Full time

Position Summary:
Manage the administration function at ITT Saudi facility and support multiple departments with daily routine tasks. The administration officer will be responsible to simplify admin processes, liaison with the external vendors, company government relation and IT to drive efficient handling of several administration tasks which will allow each department to focus on their own areas of specialty hence increasing the operation efficiency.

Essential Responsibilities:
**Human Resources Function**:

- Support with onboarding / offboarding process: medical insurance, office preparation, ordering / returning assets
- Administer the attendance system and support with reporting for regular and contractor staff
- Control the archiving and filing processes
- Maintain and update training-related records

**Administration Function**:

- Make arrangements for flights, cars, taxis, couriers, hotels, and catering as requested;
- Manage maintenance services for office equipment (i.e. printers, projectors, IT equipment, coffee machines, etc.), as appropriate;
- Support in purchasing and maintenance of supplier relationships (i.e. hotels, grocery service, ordering office supplies required for copying and binding, etc.)
- Coordinate domestic and international travel arrangements including processing of visas for international travel
- Control the janitorial service contractors and make sure they work to standard, Including sanitary supplies and equipment.

**Technical Assistant Support (IT)**:

- Act as focal point of IT-related task that require physical intervention, such as repair and maintenance of Laptops / PCs under supervision of TAC staff
- Manage the storehouse of IT equipment and accessories

Position Requirements:
**Education**:2 yr. Diploma in related fields
**, **Bachelor’s degree preferred.

**Experience**: 0 - 2 years of experience

**Skills/Knowledges**:

- Proficient in Computer skills including Microsoft Office Suite
- Highly organized with ability to manage multiple priorities.
- A self-starter who is very detail oriented and a quick learner.
- Possesses strong communication skills - both written and verbal with employees at all levels.
- Mindful when handling confidential information



  • Hofuf, Saudi Arabia King Fahd University of Petroleum & Minerals Full time

    **Posting Details**: - Posting Details**Job Title** - Administrative Assistant**Department** - Unspecified**Job Type** - Full-Time**Location** - Dhahran, Saudi Arabia**Job Overview** - We are seeking an experienced administrative assistant in various departments at KFUPM. You will be supporting the department in administrative tasks that involve attention...


  • Hofuf, Saudi Arabia King Fahd University of Petroleum & Minerals Full time

    **Posting Details**: - Posting Details**Job Title** - Administrative Assistant**Department** - Unspecified**Job Type** - Full-Time**Location** - Dhahran, Saudi Arabia**Job Overview** - We are seeking a new administrative assistant to join our team. You will be supporting the department in various administrative tasks that involve attention to details and...


  • Hofuf, Saudi Arabia ALPLA PLASTICS MIDDLE EAST SAUDI INDUSTRIAL LTD CO. Full time

    **What you will enjoy doing**: - Organize and schedule meetings and appointments. - Assist in the preparation of regularly scheduled reports. - Develop and maintain a filing system. - Provide general support to visitors. - Provide information by answering questions and requests. - Research and creates presentations. - Handle multiple projects. - Follow...


  • Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

    **Job Description****: - Job Title: - Administrative Assistant- School / Location: - ISG Dammam- School / Department: - Counselors Office- Job Status: - Full-time- Salary Code: - Support Staff- Work Days / Hours:- Eligible Applicants: - Saudi National, Dependent- Position Start Date: - As soon as possible- Application Deadline: - Until filled- Reports to: -...


  • Hofuf, Saudi Arabia NOV Inc. Full time

    **RESPONSIBILITIES**: - Manage ISSR account with Aramco to issue Aramco IDs and stickers for personnel under the contract. - Carries out administrative duties such as printing, filing, typing, copying, binding, scanning etc. - Timekeeping in Kronos system and manual timesheets as required. - Receive new employees and arrange their on-boarding formalities. -...


  • Hofuf, Saudi Arabia Air Products Full time

    MEET-KSA-Dhahran **Job Description and Qualifications** - Job Posting Title Administration Assistant - Job Description Summary Provide Admin support to the senior management team, visitors and the Client as required and be responsible for the smooth running of the Air Products Qudra office. **Job Description**: - ** PRINCIPAL ACCOUNTABILITIES** - In...


  • Hofuf, Saudi Arabia Flowserve Corporation Full time

    Company Overview: If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your...


  • Hofuf, Saudi Arabia Ali Al Zayer & Partner Company Full time

    **Qualification & Experience**: - 3-5 Years of experience in Administration / Secretarial position **Skills**: Planning and Analysis Skills Communication Skills (In English & Arabic) Time management Teamwork Reporting and forecasting MS Office and Computer skills Flexibility Work Location - Dammam **Salary**: ﷼5,000.00 - ﷼6,000.00 per month Ability...

  • Assistant Professor

    3 weeks ago


    Hofuf, Saudi Arabia Professional Language Solutions Full time

    **(job reference number: 19000013)** Al-Khobar, Saudi Arabia Our client is a renowned private university in the kingdom of Saudi Arabia. We are now looking for a qualified and experienced Assistant Professor - Business Administration to work on an initial 12-month contract, with possibility of extension/renewal. This an opportunity not to be...


  • Hofuf, Saudi Arabia Water and Power Projects Co - WPP Full time

    Job Summary: **Responsibilities**: Executive Support: Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements. Prepare, proofread, and edit reports, presentations, and other documents. Office Management: Oversee the day-to-day operations of the office, ensuring a...

  • Administrator

    2 months ago


    Hofuf, Saudi Arabia Eram Talent Full time

    Eram Talent, a leading talent acquisition consultancy, is seeking an Administrator to join our team. As an Administrator at Eram Talent, you will play a pivotal role in ensuring the smooth operations of the company. Your responsibilities will include managing administrative tasks, organizing files and documents, coordinating schedules and appointments, and...


  • Hofuf, Saudi Arabia Ali Al Zayer & Partner Company Full time

    **Skills** - Planning and Analysis Skills - Communication Skills (In English) - Time management Teamwork - Reporting and forecasting - MS Office and Computer skills - Flexibility **Qualification & Experience** - 3-5 Years of experience in Administration / Secretarial position **Language**: - English (preferred)


  • Hofuf, Saudi Arabia BRF Full time

    Have you ever imagined to be part of one of the biggest food companies in the world? Nourish life is our commitment. This is not limited to food production - it extends to projects, initiatives and causes we embrace. In order to deliver quality products, we have a team dedicated to innovating every day. We have more than 90,000 employees worldwide. A large...

  • Office Administrative

    2 weeks ago


    Hofuf, Saudi Arabia Apps Team Technologies Full time

    Position: Office Administrative Experience: Freshers only Location: Dammam Nationality: Saudi Arabia Prefer Immediate Joiners **Position Overview**: As an Office Administrator you will play a crucial role in ensuring the smooth and efficient operation of our office. This entry-level position is ideal for fresh graduates who are organized,...


  • Hofuf, Saudi Arabia DHL Full time

    Personnel Administrator Advertisement - KSA-Al-Khobar: Saudi Aramco, one of the world's leading integrated energy and chemicals companies, and international contract logistics provider DHL Supply Chain have announced the signing of a shareholders' agreement to establish a New Company for Procurement and Logistics Hub in Saudi Arabia to enhance supply chain...

  • HR Administrator

    4 weeks ago


    Hofuf, Saudi Arabia G D Mobile Securities Full time

    When it comes to digital, physical or electronic payments, the whole world trusts Giesecke+Devrient. Now you too can discover your passion for the world of payment systems. Giesecke+Devrient is a globally active high-tech company headquartered in Munich, Germany. As a trusted partner of central banks and the entire currency industry, we increase security and...

  • HR Administrator

    1 week ago


    Hofuf, Saudi Arabia Giesecke+Devrient Currency Technology Saudi Arabia Full time

    **When it comes to digital, physical or electronic payments, the whole world trusts Giesecke+Devrient. Now you too can discover your passion for the world of payment systems. Giesecke+Devrient is a globally active high-tech company headquartered in Munich, Germany. As a trusted partner of central banks and the entire currency industry, we increase security...

  • Admin Assistant

    2 months ago


    Hofuf, Saudi Arabia Education, Immigration and Visa service Full time

    Responsibilities - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain contact...

  • Administrative Officer

    2 months ago


    Hofuf, Saudi Arabia Valmet Inc. Full time

    Valmet Flow Control is seeking a highly organized and proactive Administrative Officer to join our dynamic team in Dammam. As the Administrative Officer, you will play a crucial role in ensuring the smooth operation of our office by overseeing various administrative and facility management tasks. If you have a keen eye for detail, excellent organizational...

  • Admin Assistant

    2 months ago


    Hofuf, Saudi Arabia Immigration and Visa service Full time

    Responsibilities - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain contact...