Office Administrator

3 weeks ago


الرياض, Saudi Arabia Talent Pal Full time

Job opportunity - _**_Vertiv _**_is looking for a new _**_Office Administrator _**_to join our dynamic team in _**_Riyadh, Kingdom of Saudi Arabia_**_
- **

**_Who are we?_**_
- **

This is an office-based role with occasional support for external events. Provides general office support with a variety of clerical activities and related tasks. The office administrator will be responsible for answering and directing incoming calls, mail distribution, the flow of correspondence, requisition of supplies and office-related items as well as additional clerical duties. Other responsibilities include making travel, meeting arrangements, and supporting the Regional Director as needed.

**_What kind of work will you be doing?_**_
- **
- Manage all office-related matters such as office stock / kitchen supply/stationery, maintenance, meeting room booking, arrangements for meetings, training sessions, or events.
- Drafting and issuing official letters, office announcements and other communications.
- Negotiate hotel contract agreements and pricing.
- Negotiate with local vendors and suppliers.
- Assisting Stakeholder's / employees requests.
- Making payments for office monthly utility bills.
- Supervise the office helper to ensure the office is tidy and well organized.
- Welcome guests and visitors and ensure required attention is provided.
- Key point of contact for the building management.
- Desk preparation for new hires in collaboration with the IT Team (IT Hardware).
- Sends/Receives all shipments/deliveries from DHL/Aramex/any courier and distributes to respective parties.
- Responsible for ordering food for meetings/trainings/events.
- Ordering & editing the templates for employees’ Business Cards.
- Hotel/Accommodation/Transportation and flight booking as requested for employees who cannot use selfservice or for all external visits as required.
- Responsible for the management of all contracts related to the office operations.
- Responsible for the office compliance with all local rules and regulations.
- Handling medical group insurance; renewal, addition, deletion, preparing employee census information (yearly).
- Handling employees’ Life & Workmen’s Compensation; renewal, addition, deletion, (yearly basis).

Monitoring daily attendance and preparing weekly/monthly.

**_What Would Be the Perfect Qualifications?_**_
- **

Graduate in any discipline with 3-4 years of experience in office administration role.**_OUR CORE PRINCIPALS _**_: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion._**_OUR STRATEGIC PRIORITIES _**
- _Customer Focus _
- _Operational Excellence _
- _High-Performance Culture _
- _Innovation _
- _Financial Strength_

**_OUR BEHAVIORS _**
- _Own It _
- _Act With Urgency _
- _Foster a Customer-First Mindset _
- _Think Big and Execute _
- _Lead by Example _
- _Drive Continuous Improvement _
- _Learn and Seek Out Development_

This job has been sourced from an external job board.


  • Office Administrator

    1 month ago


    الرياض, Saudi Arabia Cambridge University Press & Assessment Full time

    **Salary**: - SR165,300 up to SR196,350 plus allowances**Location**: - Riyadh**Country**: - Kingdom of Saudi Arabia**Business Unit**: - Cambridge Partnership for Education**Vacancy Type**: - Permanent**Closing Date**: - 30 October 2024**Meet the recruiter**: - Angela Jukes-Brindle **Annual Salary**: SR165,300 - SR196,350, plus Housing and Transport...

  • Office Administrator

    2 months ago


    الرياض, Saudi Arabia element8 Full time

    **About Element8**: Element8 is a leading web design agency based in Riyadh, dedicated to providing innovative digital solutions to our clients. We pride ourselves on our collaborative work environment and commitment to excellence. **Job Summary**: - Perform general administrative tasks, including managing office supplies, scheduling meetings, and...

  • Office Administrator

    1 month ago


    الرياض, Saudi Arabia element8 Full time

    **About Element8**: Element8 is a leading web design agency based in Riyadh, dedicated to providing innovative digital solutions to our clients. We pride ourselves on our collaborative work environment and commitment to excellence. **Job Summary**: - Perform general administrative tasks, including managing office supplies, scheduling meetings, and...

  • Administrative Officer

    3 months ago


    الرياض, Saudi Arabia Talent Pal Full time

    Job Overview: As an Administrative Officer at our company, you will play a pivotal role in managing both procurement activities and essential administrative functions. Your expertise in procurement processes and strong organizational skills will be crucial in ensuring the efficient acquisition of goods and services. Additionally, your attention to detail and...


  • الرياض, Saudi Arabia Rentokil Initial Full time

    As a Contract Administrator Officer at Rentokil Initial, you will be a key player in ensuring the smooth management and processing of contracts within our operations. Your responsibilities will include: - Reviewing and validating contracts and documentation on a daily basis.. - Coordinating management approvals for any premises additions or price...


  • الرياض, Saudi Arabia Lucy Electric Full time

    Job Advert Internal Job Title**:Receptionist & Office Admin** Business**:Lucy Electric Regional Headquarters MENA** Location**:Riyadh, Saudi Arabia** Job Reference No**:3729** **Job Purpose** We are seeking an enthusiastic person to join our team at Lucy Electric. This is a great opportunity to join our business and play a key role as a professional...

  • Office Management

    2 months ago


    الرياض, Saudi Arabia Bunge Full time

    Location : Riyadh City : Riyadh State : Ar Riyāḍ (SA-01) Country : Saudi Arabia (SA) Requisition Number : 37025 ***: **Office Management / Administrative Assistant**: ***: **Unique Opportunity**: Bunge values its people as the most significant asset. The Office Management / Administrative Assistant position in Riyadh, Saudi Arabia, provides an...

  • Office Management

    2 months ago


    الرياض, Saudi Arabia Talent Pal Full time

    Location : Riyadh City : Riyadh State : Ar Riyāḍ (SA-01) Country : Saudi Arabia (SA) Requisition Number : 37025 ***: **Office Management / Administrative Assistant**: **Unique Opportunity**: Bunge values its people as the most significant asset. The Office Management / Administrative Assistant position in Riyadh, Saudi Arabia, provides an excellent...

  • Administrator

    2 weeks ago


    الرياض, Saudi Arabia Unipart Logistics Full time

    **Administrator** **Riyadh, KSA** **Competitive salary and benefits package** **About the Job** Unipart Logistics is proud to support Saudi Arabia’s Vision for 2030, supporting growth in logistics and technology, providing opportunities for development and improvement. We would like you to join us as an Administrator providing comprehensive...


  • الرياض, Saudi Arabia AZAD PROPERTIES Full time

    We are seeking a diligent and organized individual to join our real estate team as an Administrative Assistant. This position is crucial for providing high-level administrative support, ensuring smooth office operations, and aiding in the coordination of various real estate processes. This role offers a great opportunity for career development within the...


  • الرياض, Saudi Arabia Dar Al Riyadh Full time

    Administrative Assistant for a PMC (Project Management Consultancy) project is responsible for providing comprehensive administrative and clerical support to ensure the smooth functioning of the project office. The role involves handling a wide range of tasks, including scheduling meetings, maintaining documentation, coordinating communication between...


  • الرياض, Saudi Arabia Emdad Recruitment Full time

    We are looking for a detail-oriented Administrative Assistant to support our team and help streamline our operations. Key Responsibilities: - Perform various administrative tasks including managing schedules, organizing meetings, and maintaining office supplies. - Assist in the preparation of reports and presentations. - Maintain and update filing systems...


  • الرياض, Saudi Arabia Al-Falak Full time

    Job Summary: Job Responsibility: - Perform a variety of administrative tasks, including managing calendars, making travel arrangements, and preparing reports - Maintain office supplies and equipment, and ensure the office is well-organized - Assist in organizing meetings and events, and take meeting minutes as needed - Handle sensitive information with...


  • الرياض, Saudi Arabia Secure Tech Full time

    **Company Description** Secure Tech is a company based in Riyadh that specializes in providing system integrations for security systems and technical solutions across Saudi Arabia. We are committed to delivering the best service and equipment in the technological and security fields, adhering to international standards. Our team of well-qualified technical...


  • الرياض, Saudi Arabia البنك السعودي الفرنسي Full time

    Provide technical, specialist and/or non-standard clerical/administrative services within a department or functional area in order to support the provision of business activities or services. These jobs are either involved in carrying out general administrative/clerical work which requires an experiential understanding of information processes (but no...


  • الرياض, Saudi Arabia LyondellBasell Industries Full time

    Location: Riyadh, SA, 13519- Req ID: 86638- Facility: Riyadhi-7401- Department: LyondellBasell Arabian Limited- Division: Olefins and Polyolefins, Refining**Basic Function**: The primary objective of this position of an office administrator in Riyadh office is to ensure the smooth and efficient operation of the office environment. This involves overseeing...


  • الرياض, Saudi Arabia Mafan Al Rasam "Atelier21" Full time

    **Responsibilities**: - Answer and direct phone calls - Organize and schedule appointments and meetings - Maintain contact lists - Produce and distribute correspondence memos, letters, faxes, and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies - Book travel arrangements - Submit...


  • الرياض, Saudi Arabia Mafan Al Rasam "Atelier21" Full time

    **Responsibilities**: - Answer and direct phone calls - Organize and schedule appointments and meetings - Maintain contact lists - Produce and distribute correspondence memos, letters, faxes, and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies - Book travel arrangements - Submit...


  • الرياض, Saudi Arabia ALPHA SIGNS ADVERTISING COMPANY Full time

    Alpha Signs is seeking a friendly and organized **Administrative Assistant **member to join our team in Saudi Arabia. This role is essential for ensuring a welcoming and efficient office environment, supporting both staff and guests. **Key Responsibilities** - Answering incoming calls to our office. - Order and maintain office stationary supplies, with logs...

  • Office Manager

    4 weeks ago


    الرياض, Saudi Arabia National Company For Learning & Education Full time

    The National Company For Learning & Education is seeking an organized and proactive Office Manager to oversee daily operations and ensure a productive work environment. In this role, you will be responsible for managing office supplies, coordinating administrative tasks, and supporting various departments to achieve their goals. You will be a key point of...