Office Administrator
3 weeks ago
Job opportunity - _**_Vertiv _**_is looking for a new _**_Office Administrator _**_to join our dynamic team in _**_Riyadh, Kingdom of Saudi Arabia_**_
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**_Who are we?_**_
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This is an office-based role with occasional support for external events. Provides general office support with a variety of clerical activities and related tasks. The office administrator will be responsible for answering and directing incoming calls, mail distribution, the flow of correspondence, requisition of supplies and office-related items as well as additional clerical duties. Other responsibilities include making travel, meeting arrangements, and supporting the Regional Director as needed.
**_What kind of work will you be doing?_**_
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- Manage all office-related matters such as office stock / kitchen supply/stationery, maintenance, meeting room booking, arrangements for meetings, training sessions, or events.
- Drafting and issuing official letters, office announcements and other communications.
- Negotiate hotel contract agreements and pricing.
- Negotiate with local vendors and suppliers.
- Assisting Stakeholder's / employees requests.
- Making payments for office monthly utility bills.
- Supervise the office helper to ensure the office is tidy and well organized.
- Welcome guests and visitors and ensure required attention is provided.
- Key point of contact for the building management.
- Desk preparation for new hires in collaboration with the IT Team (IT Hardware).
- Sends/Receives all shipments/deliveries from DHL/Aramex/any courier and distributes to respective parties.
- Responsible for ordering food for meetings/trainings/events.
- Ordering & editing the templates for employees’ Business Cards.
- Hotel/Accommodation/Transportation and flight booking as requested for employees who cannot use selfservice or for all external visits as required.
- Responsible for the management of all contracts related to the office operations.
- Responsible for the office compliance with all local rules and regulations.
- Handling medical group insurance; renewal, addition, deletion, preparing employee census information (yearly).
- Handling employees’ Life & Workmen’s Compensation; renewal, addition, deletion, (yearly basis).
Monitoring daily attendance and preparing weekly/monthly.
**_What Would Be the Perfect Qualifications?_**_
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Graduate in any discipline with 3-4 years of experience in office administration role.**_OUR CORE PRINCIPALS _**_: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion._**_OUR STRATEGIC PRIORITIES _**
- _Customer Focus _
- _Operational Excellence _
- _High-Performance Culture _
- _Innovation _
- _Financial Strength_
**_OUR BEHAVIORS _**
- _Own It _
- _Act With Urgency _
- _Foster a Customer-First Mindset _
- _Think Big and Execute _
- _Lead by Example _
- _Drive Continuous Improvement _
- _Learn and Seek Out Development_
This job has been sourced from an external job board.
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