Assistant Operations Manager

5 months ago


Riyadh, Saudi Arabia Jacobs Engineering Group Inc. Full time

**Your Impact**:
Challenging Today. Reinventing Tomorrow.
- We're invested in you and your success. Everything we do is more than just a project. It's our challenge as human beings, too. That's why we bring a thoughtful and collaborative approach to every one of our partnerships._
- At Jacobs, we challenge the status quo and redefine how to solve the world's greatest challenges, transforming big ideas into intelligent solutions for a more connected, sustainable world._
- Design your career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow._

Jacobs is a global leader in professional services, delivering innovative and impactful solutions for a more safe, secure, and sustainable world. With a revenue of over $12 billion and a workforce of more than 35,000, we offer a range of services across the defence and security sector, including scientific, technical, professional, construction and program management for various industries and sectors.

**About the opportunity**:
We are seeking a qualified and driven Assistant Operations Manager, to join our team in Riyadh, Saudi Arabia. In this role you will be the direct support for both the Operations Manager and the Operational Sales Director to be the local point of contact between Jacobs Critical Missions Solutions and Jacobs People and Places Solutions.
With support from the wider operations team, you will act as a focal point and “go to” person for in Kingdom operational issues. You will work closely with our internal Jacobs team as well as interfacing with our clients’ functional teams.
This role is an excellent opportunity to work as part of a talented team and to learn about the running of a major business at an exciting time as we expand in the Middle East.

**Responsibilities of this role include**:

- Weekly status meetings with Human Resources, Government Relations, and Jacobs Operations
- POC/Bridge between client accounts/finance team and Jacobs client accounts/finance team
- POC for translation of documents to and from English and Arabic
- Ensuring company documents are up to date on a monthly basis
- POC for obtaining all immigration documents for visa processing and liaising with PR team to obtain the necessary work permit
- Responsible for all new joiner mobilizations and on-boarding, this will include all administrative tasks associated with mobilizations/on-boarding, along with Support preparation of weekly new joiner reports and updates to the Hiring Managers and relevant business group leaders
- Assistance with opening of local bank account
- Responsible for Updating the Regional Onboarding templates
- Assisting in accessing KSA government portals such as Etimad or CSTC including ability to visit bank offices to collect and deliver bonds.
- Help with developing capability statements, presentations, and white papers.
- Support sales processes and close-out procedures to comply with governance and audit requirements, across various gates and review stages.
- Supports with client, competitor and market research as required in support of client and/or opportunity strategy development.
- Promotes use of our proposal collaboration tool (SharePoint) and is responsible for managing its content.
- Updates/maintains non-opportunity specific/additional sales qualification and reference materials (including résumés, project descriptions and organization charts) in designated information management systems
- Assist sales management for the preparation of weekly/monthly sales reports.

**Here’s What You’ll Need**:

- Excellent verbal and written communication skills, including strong proficiency in English and Arabic.
- Ability to speak in public and to client representatives.
- Demonstrated professionalism, tact, diplomacy, discretion, and judgment.
- Ability to function autonomously and in a team environment including working with remote global teams.
- Ability to interface comfortably with associates at all levels of the organization.
- Must be able to learn quickly, get along with others, and have strong follow-up skills.
- Ability to multi-task and manage competing priorities and a diverse workload, while achieving results in a dynamic, deadline-driven environment.
- Ability to problem-solve and generate creative solutions to onboarding challenges, while working effectively with providers, staff, and business partners.
- Have a very strong customer focus.
- Minimum 1 year of experience in a similar role.

**Our Culture**
Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees. Find out more about life at Jacobs.

We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we’re more conn


  • Assistant Manager

    5 months ago


    Riyadh, Saudi Arabia Six Flags Qiddiya City and Aquarabia Full time

    We are seeking a highly organized and detail-oriented Assistant Manager - Operations Admin to play a key role in supporting our daily operations and ensuring smooth administrative workflows. This position will be responsible for a wide range of tasks, including managing documentation, processes, personnel matters, and departmental resources. Raising and...


  • Riyadh, Saudi Arabia Talent Pal Full time

    **Your Impact**: Challenging Today. Reinventing Tomorrow. - We're invested in you and your success. Everything we do is more than just a project. It's our challenge as human beings, too. That's why we bring a thoughtful and collaborative approach to every one of our partnerships._ - At Jacobs, we challenge the status quo and redefine how to solve the world's...

  • Operations Assistant

    7 months ago


    Riyadh, Saudi Arabia DS DeepSource GmbH Full time

    **Responsibilities**: - **HR Support**: Assist in various human resources activities, including recruitment, onboarding, and employee relations. - **Project Coordination**: Provide support in coordinating projects, ensuring tasks are completed on time and within scope. - **Team Collaboration**: Work closely with team members to contribute to a positive and...

  • Operations Assistant

    5 months ago


    Riyadh, Saudi Arabia VMCO Gulf Full time

    **Operations Coordinator** **1. Scope of work** The Operations coordinator would majorly collaborate with all support functions and other stakeholders to accomplish the desired business objectives. Participating and driving special projects, developing and maintaining reports to evaluate the business results, and communicating relevant information to the...


  • Riyadh, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 24018702 **Job Category** Food and Beverage & Culinary **Location** The Ritz-Carlton Riyadh, AlHada Area, Mekkah Road, Riyadh, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists with supervising food and beverage/culinary daily...

  • Assistant IT Manager

    7 months ago


    Riyadh, Saudi Arabia Hilton Full time

    An Assistant IT Manager will be responsible for the day-to-day support of IT systems for business systems, office systems, computer networks, and telephony systems throughout the hotel. **What will I be doing?** As an Assistant IT Manager, you will supervise the IT Department to ensure the quality and delivery of IT systems for both the hotel and its...


  • Riyadh, Saudi Arabia Tiger Recruitment Ltd Full time

    Our client an International professional services firm are seeking an experienced KSA National Operations Assistant to join their office in Riyadh. The key responsibilities for the role will be: - Handling administrative tasks both in and out of the office. - Managing document and package collection and delivery to and from clients promptly. - Procuring...


  • Riyadh, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Assists skilled personnel with the cleaning and preparation of all related areas in daily basis. **Essential Responsibilities and Duties**: 1. Prepares work areas, carries tools, equipment and materials to work site. Cleans work site after task completion and return tools, materials and equipment to storage areas. 2. Assists Water Treatment Operators with...


  • Riyadh, Saudi Arabia JASARA PMC Full time

    JASARA PMC is currently seeking a motivated and detail-oriented Assistant Commercial Manager to join our team. As an Assistant Commercial Manager, you will provide support to the Commercial Manager in overseeing the commercial operations of our projects. You will play a vital role in ensuring the smooth execution of commercial activities and contributing to...

  • Operations Manager

    6 months ago


    Riyadh, Saudi Arabia Maharat Learning Center Full time

    **About us**: At Maharat Learning Center we support children and young adults with Specific Learning Difficulties including Dyslexia, Dyscalculia, Attention Deficit Hyperactivity Disorder (ADHD) and Autism Spectrum Disorders (ASD), as well as other cognitive disorders, developmental delays and learning difficulties that may be affecting their academic...


  • Riyadh, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 24024634 **Job Category** Food and Beverage & Culinary **Location** Le Méridien Riyadh, King Abdullah Ibn Abdulaziz Road Al Woroud District, Riyadh, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Areas of responsibility include...


  • Riyadh, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 24045529 **Job Category** Rooms & Guest Services Operations **Location** The Ritz-Carlton Riyadh, AlHada Area, Mekkah Road, Riyadh, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Entry level management position that is responsible for...


  • Riyadh, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 24073351 **Job Category** Rooms & Guest Services Operations **Location** The St. Regis Riyadh, 2941 Makkah Al Mukarramah Road, Riyadh, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Serves as the property Manager on Duty and oversees...


  • Riyadh, Saudi Arabia Network Rail Consulting Full time

    Network Rail Consulting is able to draw on Network Rail’s extensive experience and success in owning, operating and maintaining the UK’s rail network. A highly skilled multi-disciplinary team from Network Rail Consulting has been deployed to Saudi Arabia on a long-term basis to work closely with our client to help it achieve their vision and...

  • Management Assistant

    1 month ago


    Riyadh, Saudi Arabia Barco Full time

    Purpose of the job As we grow in the Kingdom of Saudi Arabia, we are looking for someone who is highly organized, has exceptional multitasking abilities and versatile skills, to join our team as the Office Manager in KSA. This role will be responsible for ensuring smooth operations in KSA branch, assisting in HR and Legal functions, and providing...

  • Assistant HR Manager

    5 months ago


    Riyadh, Saudi Arabia Eram Talent Full time

    Eram Talent, a division of ERAM Group, is seeking a highly motivated and experienced Assistant HR Manager to join their team. As an independent Talent Acquisition Consultancy with a global reach and network, Eram Talent is committed to providing outstanding recruitment solutions to clients in various industries, including Oil & Gas, Petroleum,...


  • Riyadh, Saudi Arabia Hilton Full time

    Assistant Executive Housekeeper/ Manager Housekeeping An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests. **What will I be doing?** As an Assistant Executive Housekeeper, you will be responsible for...


  • Riyadh, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 24084596 **Job Category** Human Resources **Location** Diriyah Riyadh a Luxury Collection Hotel, One Marriott Drive, Ad Diriyah, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists in carrying out the daily activities of the Human...


  • Riyadh, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 24024250 **Job Category** Human Resources **Location** Four Points by Sheraton King Abdul Aziz Road, One Marriott Drive, Riyadh, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists in carrying out the daily activities of the Human...


  • Riyadh, Saudi Arabia Hilton Full time

    An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests. **What will I be doing?** As an Assistant Executive Housekeeper, you will be responsible for assisting with overseeing housekeeping operations to...