Legal Secretary in International Law Firm

3 weeks ago


Riyadh, Saudi Arabia RecruitMe FZE Full time

The Role
To provide competent secretarial and administrative support service for our Partners, managers and associates, to ensure the smooth running of their assigned work group and department. Key Responsibilities - Work with the other team members as part of a secretarial pool;
- Provide secretarial support using iManage, Microsoft Word, E-mail, PowerPoint, and Excel;
- Open new files on system, together with preparation of case registration/client identification forms;
- Schedule meetings; taking calls from clients in associates’ absence; presenting a professional and courteous image to clients and other outside parties;
- Liaise with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc;
- Billing administration including liaising with clients regarding outstanding invoices;
- Arrange travel and accommodation, keep track of itineraries;
- Arrange restaurant bookings for Business Development and Client meetings;
- Provide general administrative assistance - scanning, photocopying, filling in expense forms, etc;
- Conduct ad hoc internet research;
- Update client/contact database on Outlook as well as on InterAction;
- Dictate digitally using BigHand;
- Cover for other team members when required and capacity allows.

**Requirements**:

- Good standard of education; a secretarial qualification (CILEX qualification is desirable) - At least 3 years+ of experience as a legal secretary in an International law firm;
- Strong verbal & written communication in English and interpersonal skills;
- Ability to confidentially talk to clients of all levels;
- Fast, accurate, strong audio typing experience and excellent attention to detail; you will be tested - Strong organisation skills with the ability to juggle workloads and meet tight deadlines;
- Excellent IT-skills in MS Office;
- The ability to work independently or as part of a team and carry out all duties with total confidentiality;
- A proactive and ‘can do’ attitude whilst thinking outside the box;
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