Legal Secretary

3 weeks ago

Riyadh, Saudi Arabia Clifford Chance Full time

Job Description

AS&H Clifford Chance is the leading law firm in Saudi Arabia with a deep bench of 12 partners and a total of 64 Saudi nationals and internationally qualified lawyers who specialise across a range of practice areas. Our team offers Saudi and international clients the greatest depth of top Saudi and internationally qualified foreign lawyers as well as continuity and stability.

AS&H Clifford Chance offers excellent opportunities in the support functions that underpin its business operations. By joining us in our Business Professionals Group, you will help us to innovate in the way we deliver our services and enable us to run a successful multinational business that never stands still. Business professionals are integral to the running of the firm and are critical to its success.

The Middle East practice mainly comprises of Financial Markets, Corporate, Litigation and Public Policy Departments. The role of the Legal Support Secretary (LSS) is to provide a first-class professional support service to the Middle East Partner's/Lawyers in the Dubai office.

**Key Responsibilities**

The support provided will be as part of a team with shared responsibilities, and the LSS will be expected to refocus tasks and priorities periodically as required by the practice area. The LSS reports to the Office Manager and is expected, on a daily basis, to create a positive working relationship with the fee earner(s) and the team with whom they work. There are six high level categories, detailed below, which describe the core areas of the support service which an LSS provides.
- Calendar/Meeting Management - coordinating fee earner work by maintaining and managing schedules and acting as the key contact point for fee earners both internally and externally. Organizing complex travel bookings and liaising with the local travel agent.
- Document Management/Production - managing document processing from beginning to end including edits and formatting, involving the Document Production Unit in London if required. Liaising with print room staff and archiving of old documents.
- Administrative Support - maintaining overall support through core administrative and communication activities; including liaising with fee earners, compliance teams for client, file opening procedures, the timely processing of fee earner expenses, maintaining fee earner contacts in InterAction.
- Client Support - supporting client activities and requirements in a proactive manner
- Team Support - working collaboratively with other LSS team members to provide a responsive and professional support services to fee earners. Covering for team members during absences.
- Financial Support - updating and maintaining all system information for fee earners' clients including working with the local billing team to generate monthly bills.
- Specific areas of focus will vary over time and according to the requirements of the team of fee-earners, but the LSS will be required to perform tasks within each of these categories at some time.

**Key Working Relationships**

Along with all Secretarial Services staff, a key attribute of the LSS's success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area. The key working relationships for the LSS will be:

- Fee earners to whom they provide first-line support
- Office Manager
- Fee earners' clients
- Local billing team
- Local BD team
- Local IT team
- Reception team
- Other LSS in Team
- London Document Production Unit

**Qualifications**:
**Skills & Experience**
- Minimum typing speed of 60+ wpm
- Advanced knowledge of Microsoft Word
- Previous work experience in a professional services environment
- A-Level standard or equivalent
- Excellent Communication skills
- Self-Management and Organisation
- Problem solving, judgment and decision making
- Working with others as a part of a team and on own initiative
- Client focus
- Networking and organisational awareness

Company Description

**Who we are**

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.

You’ll find our clients in commercial and industrial sectors, the financial in

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