Team Assistant

2 weeks ago

Riyadh, Saudi Arabia Siemens Healthineers Full time

Do you want to help shape the future of healthcare? Our name, Siemens Healthineers, was selected to honor our people who dedicate their energy and passion to this cause. It reflects their pioneering spirit combined with our long history of engineering in the ever-evolving healthcare industry.

We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sound interesting? Then come and join our global team as** Team Assistant - Saudi Nationality, Based in Riyadh - Saudi Arabia**

Our global team: Siemens Healthineers is a leading global medical technology company. 70,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. An estimated 5 million patients across the globe benefit every day from our innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services.

Our culture: Our culture embraces different perspectives, open debate, and the will to challenge convention. Change is a constant aspect of our work. We aspire to lead the change in our industry rather than just react to it. That’s why we invite you to take on new challenges, test your ideas, and celebrate success.

**Your Tasks and Responsibilities**:

- Support the Project Managers, Commercial Project Managers, Planning Engineers and Project Management /
- Planning department Executives and their team members by providing high level administrative and clerical support
- Maintain calendars and set up appointments for the Executives as required and respond to internal and external
- telephone calls for the team
- Organize meetings, reserve conference rooms and equipment and coordinate catering services
- Support meetings & accompany the Executives to occasional appointments completing minutes of meetings as
- required
- Schedule and book travel arrangements for all the team members
- Process expense reports and follow up on payment reimbursements
- Be the point of contact for facilities and IT helpdesk issues
- Assist with the organization and support of team events and activities
- Occasional support at marketing events, conferences, and user meetings
- Manage office supplies and ordering of new equipment according to required processes
- Prepare documents, reports and briefings to support monthly reporting activities
- Assist the team requirements for onboarding and offboarding of employees
- Maintain confidentiality of all information

**Your Qualifications and Experience**
- Proven experience in a function with similar responsibilities
- Previous experience in project management is preferable ( Scheduling meetings/ Recording meeting minutes/ Assisting with the formatting, publishing, recording, or sharing of reports and documents/ Taking care of admin tasks such as printing, filing, booking meeting rooms, etc. )
- Ability to communicate effectively at all levels
- A positive attitude with a strong teamwork mindset and ability
- Able to manage multiple tasks and work effectively to meet required deadlines
- Solid ability to understand processes and to work with the provided tools to fulfill their purpose
- Hardworking, systematic, and self-motivated with the ability to make decisions
- Excellent MS Office knowledge, Outlook, and Word
- Good knowledge of Excel
- Flexibility in work location and time availability
- Fluent level in English for both communication and the written word
- General knowledge about healthcare or experience within the medical care business

**GDPR**

**Diversity and Inclusion

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