Vp Assistant
6 hours ago
We are looking for an energetic, experienced Assistant to support our VPs in a 1:1 working relationship. You will be the primary point of contact for internal and external matters and assist them in their workflow. You will provide support to the senior management team, organize and coordinate their comms, agendas and external relations efforts as well as overseeing special projects.
**Responsibilities**
- Assist in coordinating the agenda of meetings.
- Assist in the planning and execution of officewide events.
- Work closely and effectively with the Vice Presidents to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Interact and synch with the CEO office and the CEO’s Assistant
- Complete a broad variety of administrative tasks for the executive team including: managing several active calendars of appointments, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans/itineraries/agendas, and compiling documents for travel related meetings.
- Provide a bridge for smooth communication between the executive team and external contacts.
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
- Answer phone and relay messages when needed.
- Support the VPs with cross-functional collaboration and delegation between the different departments.
- Ensure all tasks are delivered in a timely manner and follow deadlines provided by the VPs.
**Qualifications**
- 1-3 years of experience as an executive assistant or similar roles.
- Strong organizational skills that reflect the ability to perform multiple tasks seamlessly with excellent attention to detail.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands.
- Strong interpersonal skills and the ability to build relationships with coworkers and external partners.
- Expert level written and verbal communication skills.
- Highly resourceful team-player with the ability to also be extremely effective independently.
- Demonstrated proactive approaches to problem-solving with strong decision-making capabilities.
- Forward thinker who actively seeks opportunities and proposes solutions.
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