Proposals/bid Coordinator

2 weeks ago

Riyadh, Saudi Arabia SYSTRA Full time

Country/Region: SA- Field: Business Development, Tendering, Marketing & Commu- Location: Riyadh, SA- Type of Contract: Permanent- Level of experience: 05-10 years- Job number:
**Context**:
SYSTRA is one of the world's leading engineering and consultancy groups specializing in public transport and mobility solutions.

With its more than 9500 employees, the Group's mission is to connect people and bring territories closer together in the 80 countries where it operates.

A benchmark signature for transport solutions, SYSTRA supports its partners and clients throughout the lifecycle of their projects. SYSTRA is involved at a very early stage in the design phase, right through to the deployment and maintenance test phases. SYSTRA provides all its services in more than 80 countries worldwide and generates 74% of its turnover internationally.

As SYSTRA continues to grow as a business in Saudi Arabia we are looking for a **Proposals/Bid Coordinator** to join our dynamic team.

**Main duties**:

- Maintain global and local content management databases to ensure that accurate, up to date information is readily available for efficient development of proposals.
- Monitor various tender portals on a routine basis to identify any contracts of relevance to the company, either to bid or for market intelligence purposes.
- Populating and updating client data.
- Entering and updating opportunity data; prevent neglected opportunities.
- Running reports.
- Communicating with technical staff regarding status updates.
- Developing the proposal preparation schedule.
- Perform the analysis, interpretation and outline of the RFP.
- Develop the Bid Planning Matrix.
- Coordinate the proposal kick-off meeting.
- Ensure compliance with the RFP.
- Oversee the development of the graphic theme in line with the brand.
- Oversee the preparation of certain proposal sections, as needed.
- Provide initial editing to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.
- Coordinate the compilation and reproduction of the complete proposal prior to delivery, in collaboration with the project development group.
- Identify special production needs and resources.
- Perform and oversee the final quality check to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.
- Coordinate on-time proposal delivery.
- Managing and completing all work on time, within brand guidelines, and error-free; reporting status of projects to supervisors.
- Seeking input proactively and searching out content from others; attending meetings to understand needs/scope of tasks assigned.
- Successfully juggling multiple task and priorities, marrying short time frames with high-quality work.

**Qualifications and Experience**:

- Bachelor’s Degree in marketing, communications or business administration.
- At least 5 years of relevant experience, preferably in the same industry.
- Fluent in English with strong written and oral communication, organizational, and interpersonal skills. Proficiency in Arabic language an advantage.
- Demonstrated proficiency in keyboard skills and a working knowledge of MS Windows and related software for desktop publishing, graphics, word processing, spreadsheets, database management, and client presentations is required.
- Ability to pay close attention to detail.
- Strong team working capabilities.
- A proactive approach, working effectively in coordinating activities and complex tasks, taking professional responsibility in all matters.
- A flexible approach to working with occasional evening and weekend work if required.
- Previous and/or current experience in KSA (Riyadh), preferred.

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