Administrative Assistant

2 weeks ago


Riyadh, Saudi Arabia Ghafari Full time

**Responsibilities**:
The Administrative Assistant will support various departments in the Ghafari office. The Administrative Assistant will be well organized with strong communication skills and be able to work independently on projects at all levels.

**Primary Responsibilities**
- Provide reception area support by receiving and screening calls.
- Schedule and coordinate meeting arrangements.
- Assist with travel arrangements for the Ghafari office.
- Lend support and assistance to executives in the preparation and editing of projects, speeches, client and employee events, presentations, and creating reports.
- Maintain and communicate the conference calendar.
- Communicate with clients as requested.
- Support the marketing department in the creation of qualification packages and proposals.
- Proactively track and facilitate the production of direct mailings for all business units.
- Perform general administrative tasks for the Ghafari office utilizing MS Office and Outlook.
- Order meeting meals, flower arrangements/gift baskets for employees and clients.
- Greet guests and provide refreshments when needed.
- Coordinate with office staff in keeping the office organized and neat.
- Perform related duties as assigned.

Qualifications:
**Required Education and Experience**
- Bachelor’s degree in related field preferred.
- Minimum 5 years experience in an Administrative Assistant capacity.
- Previous experience with an Architecture/Engineering or Construction firm.

**Additional Skills**
- Advanced skills in Microsoft Outlook, Word, Excel, Powerpoint, Windows Explorer, Internet Explorer and Deltek software.
- Excellent oral and written communication skills.
- Positive and enthusiastic demeanor in a fast paced environment.
- Excellent organizational skills, detailed oriented and able to manage multiple projects.
- Ability to work independently and on a flexible schedule.
- Professional manner and approach.
- Must be able to read, write and speak English

Overview:
Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.

Continuously rated a Top Workplace to Work, Crain’s Cool Place to Work, and a Best and Brightest company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects.

Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. We provide flexible work environments allowing team members a schedule that benefits them, whether it is fully remote, hybrid or an in-office experience.

Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation.-
- By fax at 313.436.8624; Attn: Human Resources_
- By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources_
- In person at 17101 Michigan Avenue, Dearborn, MI 48126._
- If there are any questions or additional accommodations that are required, please contact 313.441.3000 for assistance._
- It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital, pregnancy or parental status, sexual orientation, gender identity, genetic information (including family medical history), political affiliation, military service, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance._



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