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Executive Assistant

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Diriyah Company l شركة الدرعية Full time
Job Title: Secretarial Assistant

Company: Diriyah Company

The Administrative Support Specialist plays a vital role in supporting the Chief's office, ensuring seamless day-to-day operations and maintaining confidentiality of sensitive information.

Key Responsibilities:
  • Manage correspondence, mail, and transactions, registering them in the system and maintaining accurate records.
  • Develop reports, memos, letters, and speeches as requested by the Chief, ensuring timely and accurate delivery.
  • Classify and index documents according to approved archiving policies and procedures.
  • Coordinate meetings, appointments, and events, ensuring attendance of all required stakeholders.
  • Welcome guests and visitors, ensuring satisfaction and attending to their requests.
  • Provide administrative support, including room availability, setup, and meeting amenities.
  • Document meeting minutes and communicate executive decisions to relevant stakeholders.
  • Prepare logistics arrangements for events, including travel and accommodation.
Generic Activities:
  • Carry out day-to-day operations to ensure work continuity and meet internal customers' requirements.
  • Undertake moderately complex activities and compile information to facilitate management decision making.
  • Comply with applicable policies and procedures to ensure consistent task execution.
  • Execute responsibilities on special projects or quality improvement initiatives assigned by the reporting senior.
  • Coordinate internally and externally to understand requirements and improve business performance.
  • Analyze market surveys and data to participate in improving business performance.
  • Develop and update reporting tools and templates to improve reporting quality.
  • Perform administrative tasks, including reporting, documenting, monitoring, and compliance activities.