Executive Support Professional

4 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Air Navigation Services Full time

Job Description

Role Purpose:

To provide high-quality executive administrative support to ensure the smooth operation of the department, in accordance with set KPIs, adopted policies, and procedures.

Responsibilities:

Maintain Schedules and Itineraries:

  1. Schedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries, and venues.

Provide Administrative Services:

  1. Draft and dispatch emails, record meeting minutes, and prepare internal and external correspondence.

Documentation and Data Management:

  1. Maintain documentation, records, and data according to set policies and procedures. Ensure confidentiality and secure storage.

Customer Service:

  1. Courteously greet visitors, determine their needs, and direct them to the appropriate actions or person.

Communication:

  1. Initiate and respond to telephone calls on behalf of the assigned function head, route calls, and take messages as required.

Status Updates and Reporting:

  1. Track and follow-up with other team members and functions, collate status updates, and report to the assigned function head.

Policies, Processes, and Procedures:

Compliance:

  1. Conduct day-to-day activities while ensuring compliance with policies and procedures.

Continuous Improvement:

  1. Contribute to the identification of opportunities for continuous improvement of systems and processes, taking into account leading practices and changes in the business environment.

Qualifications:

Knowledge and Experience:

  1. No prior experience is required.

Education and Certifications:

  1. A bachelor's degree in business administration or an equivalent is required.


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