Secretary

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia ACWA Power Full time
Roles and responsibilities

Administrative Support
Manage correspondence: Handle incoming and outgoing communications, such as emails, phone calls, letters, and packages. Respond to or forward communications as appropriate.
Schedule and organize meetings: Coordinate and schedule meetings for executives, managers, or departments. Ensure that all necessary materials are prepared for meetings (e.g., agendas, reports, presentations).
Organize travel arrangements: Book travel, accommodations, and transportation for staff or executives, ensuring that all details are confirmed.
Prepare documents: Draft and prepare reports, memos, letters, and presentations. Assist in creating and formatting documents as required.
. Office Management and Coordination
Maintain office supplies: Ensure that office supplies, such as stationery and equipment, are stocked and ordered as necessary.
Manage filing systems: Organize and maintain physical and electronic filing systems to ensure quick retrieval of documents.
Manage office equipment: Ensure that office equipment (e.g., computers, printers, fax machines) is in working order, and arrange for maintenance or repairs if needed.
Organize office space: Ensure the office is organized and that common areas are clean and well-maintained.
Scheduling and Calendar Management
Maintain calendars: Manage and maintain the calendars of executives, managers, or teams, scheduling appointments and ensuring there are no conflicts.
Coordinate appointments: Set up and confirm appointments with clients, customers, vendors, and other business contacts. Ensure that all relevant information is provided in advance.
Send reminders: Send reminders to individuals regarding upcoming appointments, meetings, or deadlines.
Communication and Liaison
Act as the point of contact: Serve as the primary point of contact for both internal and external communications, ensuring that inquiries are addressed promptly.
Answer phone calls: Answer and redirect phone calls as needed, taking messages or providing information to the appropriate individuals.
Relay information: Communicate relevant information to team members, clients, or visitors, ensuring that the appropriate people are informed.

Desired candidate profile

General Office Support
Support executives: Provide administrative support to managers or executives, including preparing documents, making travel arrangements, and managing their daily schedules.
Assist with special projects: Help with various ad-hoc tasks or special projects, assisting teams with research, document preparation, or administrative duties.
Ensure smooth office operations: Ensure the office operates efficiently by managing day-to-day tasks and troubleshooting any operational issues.
Key Skills and Competencies for a Secretary:
Organizational skills: Strong ability to organize tasks, schedules, and documents efficiently to ensure smooth office operations.
Attention to detail: Ability to pay close attention to detail, especially when preparing documents, taking minutes, or managing schedules.
Communication skills: Excellent verbal and written communication skills, with the ability to interact with people at all levels within and outside the organization.
Time management: Ability to manage time effectively, prioritize tasks, and handle multiple tasks simultaneously.
Problem-solving: Ability to identify and resolve office-related issues, providing solutions in a timely and efficient manner.
Discretion and confidentiality: Ability to handle sensitive and confidential information with discretion and professionalism.
Customer service orientation: A friendly and approachable attitude when dealing with clients, visitors, and colleagues.
Technical proficiency: Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with office equipment (e.g., printers, fax machines).
Adaptability: Ability to adapt to changing work demands and be flexible in a fast-paced environment.

  • Executive Secretary

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Kalamntina Full time

    Kalamntina seeks an experienced Executive Secretary to provide high-level administrative support to our team. The ideal candidate will have a proven track record in advising and consulting on committee governance, including the establishment, management, and optimization of committees.Key ResponsibilitiesIn-depth knowledge of Saudi government entities,...

  • Project Secretary

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia HanmiGlobal Saudi Full time

    Bachelor of Business Administration (Management)Nationality: Any NationalityVacancy: 1 VacancyJob DescriptionAdministration/Draftsman EQualifications:College Degree + 5 years experienceFluent in both English/Arabic - reading and writingMust have a strong knowledge of Microsoft OfficeCompany Industry:ConstructionCivil EngineeringDepartment / Functional...

  • Secretary Trainee

    1 hour ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Sahm Capital Full time

    We are seeking a highly organized and proactive Secretary to join our team. This role is ideal for individuals with strong communication skills and a keen eye for detail. As a secretary, you will provide administrative support, manage office tasks, and ensure smooth day-to-day operations. You will work closely with senior staff and assist in maintaining an...

  • Subsidiaries Board Secretaries Director

    3 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Telecom Company Full time

    Select how often (in days) to receive an alert:Job ResponsibilitiesNominate permanent Subsidiaries Board Secretaries based on the maturity of the subsidiaries and the need for dedication to such roles, ensuring proper handover of all relevant materials.Onboard newly appointed board secretaries at the subsidiaries to accelerate collaboration between the Group...

  • Administrative Secretary

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Jobs for Humanity Full time

    As a proficient Secretary you will be entrusted with the vital task of providing topnotch administrative support to ensure the smooth functioning of the office. This role will require you to harness your solid skills in schedule management meeting organization and correspondence handling alongside record maintenance. Job Purpose The purpose of the Secretary...

  • Legal Secretary

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Norton Rose Fulbright Full time

    Practice Group / Department:Banking - RiyadhJob DescriptionWe're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world's preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our...

  • Executive Secretary

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Turner & Townsend Full time

    Key ResponsibilitiesThis role involves providing high-quality secretarial and organizational support services, including word processing correspondence, memos, and reports. You will also prepare presentations, organize and maintain effective filing systems, and keep accurate records of papers and electronic email correspondence.In addition, you will be...

  • Executive Secretary

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia HitekNOFAL Solutions Full time

    Executive Secretary Job RoleWe are seeking an Executive Secretary to support our tender team. The successful candidate will be responsible for compiling and organizing tender documents, coordinating with various departments, and maintaining a database of tender-related documents.Duties:Compile and organize tender documents, ensuring accuracy and...

  • Executive Secretary

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Kafaat Business Solutions Full time

    1- Organize committees and meetings, including scheduling, sending invitations, prepare agendas and send reminders.2- Be able to take accurate notes of committees and meetings.3- Adapt the role of committee secretary for the CEO meetings by handling and streamlining all the CEO meetings internally and externally. This includes gathering updates for the upper...

  • Board Secretarial Management

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia SAB Full time

    Board Secretarial Management & Control ManagerTitle: Board Secretarial Management & Control ManagerDepartment: Company SecretaryLocation: RiyadhCore Responsibilities:Consolidate the Board and Sub-Committees meeting packs by reviewing and performing quality checks.Conduct research to improve the process of compiling meeting packs through standardization or...

  • Quality Assurance Secretary

    3 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Riyadh Elm University Full time

    Company:Riyadh Elm UniversityLocation:Riyadh, Saudi ArabiaDepartment:Quality Assurance OfficeSub Department:Quality Assurance OfficePosition/Job Title:Quality Assurance SecretaryGender:Male / FemaleJob RequirementJOB DESCRIPTIONThe Quality Assurance Secretary will provide administrative support to the Quality Assurance Office, assisting in the implementation...

  • Executive Secretary

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia MADR HR SERVICES CO Full time

    We are looking for Executive Secretary for the CHRO office• High level of experience in the same role and must have worked for VP or EVP/SVP or CEO level.• Strong personality who can work under pressure and make decisions.• Excellent communication skills in English - Arabic is a plus.• Must have good reporting and writing skills.• Must have a good...

  • Executive Secretary

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Areeb Full time

    On behalf of our client we are looking for an Executive Secretary to Join their school Job Summary The Executive Secretary will maintain the executive s agenda plan appointments and meetings attend meetings and takes minutes handles phone calls manages correspondence arrange travel maintains records and assists in various administrative tasks. They...

  • Secretary / Engineering Aide

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Khatib & Alami Full time

    Degree or Diploma in any discipline, with suitable experience in secretarial/administrative jobs and computer applications.4 years experience (2 years as Administrative/Engineering Aid in High Voltage Projects). Candidate must be proficient in computer applications and English/Arabic typing.Must have specific experience in execution and/or in construction...

  • Executive Secretary to the CEO

    18 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia CAPITAIRE Consulting Full time

    Job SummaryCAPITAIRE Consulting is seeking an experienced Executive Secretary to the CEO to join our team in Riyadh. As a key member of our senior management team, you will provide high-level administrative support to the CEO and contribute to the overall success of the organization.About YouWe are looking for a highly skilled and organized individual with a...

  • Administrative Secretary, Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia GULF RESEARCH CENTRE Full time

    Job Title: Administrative Secretary/AssistantJob Description:Location: Riyadh, Saudi ArabiaDepartment: AdministrationJob Type: Full-TimeNationality: Saudi Nationals OnlyJob Summary:The Administrative Secretary is responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role includes managing...

  • Quality Assurance Secretary

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Riyadh Full time

    The Quality Assurance Secretary will provide administrative support to the Quality Assurance Office, assisting in the implementation and maintenance of quality assurance processes and procedures. This role involves coordinating meetings, managing documentation, and facilitating communication between departments to ensure compliance with academic standards...

  • Corporate Secretary

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Norton Rose Fulbright Full time

    Company OverviewNorton Rose Fulbright is a global law firm with a long history of excellence. We have over 50 offices and 7,000 employees worldwide, providing a full business law service to our clients. Our strategy and culture are closely intertwined, with a focus on collaboration and innovation.Job DescriptionThe role of the Legal Secretary is to provide...

  • Executive Secretary Position

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia HanmiGlobal Saudi Full time

    HanmiGlobal Saudi is seeking a skilled and reliable Project Secretary to join our team.About the PositionThe ideal candidate will have a strong background in administration and a proven track record of delivering high-quality results.Main ResponsibilitiesSupport senior management with administrative tasksPrepare and finalize documents and reportsDevelop and...

  • IT Technical Secretary

    22 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Gulf Union Cooperative Insurance Co. Full time

    1 month ago Be among the first 25 applicantsDirect message the job poster from Gulf Union Al AhliaTalent Acquisition Supervisor || Manpower Planning || Recruitment Full Cycle || Data Analysis || DashboardJob Summary:The Technical Secretary for the IT Department provides comprehensive administrative and technical support to ensure smooth operations. This role...