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Office Manager

2 weeks ago

الرياض, Saudi Arabia Savills Middle East Full time

**The Role**

The Office Manager will report directly to Head of Saudi Arabia, providing administrative support and running the day-to-day office operations.

**Key Responsibilities**

OFFICE MANAGEMENT
- Create and maintain an efficient filing system.
- Organise events & activities such as office parties, breakfast presentations and social events
- Office related contract review
- Meeting Room management
- Monitor Driver's Daily Schedule
- Monitor Office Assistants/Receptionists duties and responsibilities
- Attend to visitors if Office Assistant/Receptionist is unavailable.
- Manage the contractors for office maintenance (HVAC, plumbing, lighting, printers, cleaners)
- Recycling - arrange company to collect any recyclable materials
- Coordinate with regional IT team for office/staff requirements
- Internet & Comms - liaise with suppliers regarding issues, monitor bills & contract expiry.
- Monitor and update IT Device Movement Tracker
- Obtain quotations as per best practice, prepare LPO’s
- Pantry and Stationery supply and inventory
- Office cost saving initiatives.
- Prepare business letters.
- Partner with HR to update and maintain office policies as necessary
- Provide general support to visitors
- Coordinate with IT department on all office equipment
- Assist in filling various RFPs.

COMPLIANCE
- ESG coordinator
- Internal Admin Audits
- Anti-Money Laundering / Know Your Client Tracker / Monitor AML Due Diligence Request
- Manage assessments required by UK / Regional teams

BD & CLIENT RELATIONS
- Manage client relationships and deal effectively with all employees and external business contacts while conveying a positive, service-oriented attitude
- Responsible for website information to be up to dated
- Assist with social media tasks when required
- Client Database Management

**Skills, Knowledge and Experience**
- Fluent in Arabic and English
- Educated to Bachelor's degree level
- At least three years’ experience in a similar EA or Office Management/ Administrative role
- Well-developed interpersonal skills, ability to build and sustain relationships with clients and colleagues
- High level of written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Ability to work on own initiative and have a proactive, positive approach
- Able to be flexible if required regarding administrative cover in the office
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
- Discretion and understanding of confidentiality issues