Executive Admin Assistant-female
5 months ago
**Job Purpose Statement**:
As an integral part of the Catrion team the executive administrative assistant provides personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the snr director/directors daily working operations.
**Roles & Responsibility**
1. Act as the point of contact between the directors and internal/external clients.
2. Undertake the tasks of receiving calls, take messages and routing correspondence.
3. Handle requests and queries appropriately.
4. Maintain diary, arrange meetings and appointments, and provide reminders.
5. Make travel arrangements.
6. Take dictation and minutes and accurately enter data.
7. Monitor office supplies and research advantageous deals or suppliers.
8. Produce reports, presentations, and briefs.
9. Develop and carry out an efficient documentation and filing system.
10. Prepare and gather information for company and client presentations.
11. Update and maintain office policies and procedures as instructed.
12. Assist the director in the preparation of regularly scheduled reports.
13. Manage staff under control effective and as instructed by your superiors.
14. Manage directors’ movements and diary schedule, including appointments.
15. Prepare expense reports and create memos or invoices to be sent out as needed by the director.
**Decision making**
Participate in periodical inspections and contribute to the process of identifying and implementing improvements.
Take personal responsibility for closing identified development gaps and future requirements.
Personal competencies are known, understood, adhered to and updated on an ongoing basis.
Ensure the personal working hygiene standards meet both the company and statutory requirements.
Actively participate and learn from all training to ensure your tasks are completed competently and professionally.
Participate fully as part of both the company and unit team, ensuring team objectives are met to enable the company to provide an excellent service.
**Communication & Working Relationships**:
High level verbal and written communications skills. Strong effective communications demonstrating honesty and trust.
**Minimum Requirements for The Job**:
**Qualifications**
Bachelor’s degree in business administration
**Years and Nature of Experience**
4 years’ experience in a similar position.
**Knowledge, Skills & Abilities**
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position.
Full comprehension of office management systems and procedures.
Excellent knowledge of MS Office.
Proficiency in English.
Exemplary planning and time management skills.
Ability to multitask and prioritize daily workload.
Discretion and confidentiality.
Executive Administrative Assistant can think on their ability and make decisions quickly and efficiently with little supervision.
**English Level**
Read Write Speak
**Salary**: From ﷼8,600.00 per month
Application Question(s):
- Do you have computer skills?
**Education**:
- Bachelor's (required)
**Language**:
- English (required)
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