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Administrative Support Specialist

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Parsons Oman Full time
Job Summary

Parsons Oman is seeking a highly skilled Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our Program Director and contribute to the success of our projects.

Key Responsibilities
  1. Data Collection and Reporting

Collect and analyze data, and prepare reports for use within and outside the unit. Develop new reports or revise existing reports as directed.

Administrative Support

Provide administrative support to the Program Director, including answering telephone calls, taking and relaying messages, and originating correspondence.

Record Keeping and Tracking

Maintain employee directories, track paid-time-off hours, and maintain schedules for future hours.

Equipment Management

Establish and maintain records of equipment, including service dates and logs.

Financial Support

Obtain data to complete the unit's overhead budget and prepare associated recurring reports.

Space Management

Coordinate physical space requirements for the assigned unit and initiate requests for PCs and telephones.

Performance Support

Track performance appraisals' timeliness and prepare documents related to personnel actions.

Requirements
  • High school diploma or Bachelor's Degree (or equivalent) and typically 3+ years of relevant work experience.
  • Proficiency in MS Office with Microsoft Word, PowerPoint, and Excel expertise.
  • Ability to analyze and revise operating practices to improve efficiency.
  • Detail-oriented and comfortable working in a fast-paced office environment.
  • Exceptional oral and written communication skills.
  • Superior organization skills and dedication to completing projects promptly.