Administrative Support Officer
2 days ago
We are seeking an experienced Front Desk Receptionist to join our team at Arab National Bank.
The ideal candidate will have excellent communication skills, be able to multitask and prioritize tasks efficiently. Key responsibilities include:
- Ensuring availability at the reception area and welcoming guests
- Managing board line calls
Travel and Accommodation Management
- Arranging invitation letters for employees traveling
- Managing travel and hotel bookings directly or through HR in region
- Coordinating airport pickups and drop-offs
- Booking accommodation for guests in our guesthouse or hotels
- Monitoring guest house housekeeping regularly
Courier and Mail Management
- Overseeing the dispatch and receipt of all mail and couriers
Facility Management
- Maintaining track of facility service due dates
- Ensuring all equipment is functioning properly
- Car maintenance, including servicing and management
- VC room and training room bookings
- Office cleanliness and regular supervision
- Maintaining vendor contracts
- Documentation and Time and Attendance management
Pantry Operations
- Ensuring smooth pantry operations, pantry cleanliness, and guest servicing
Employee Engagement
- Organizing quarterly CSR and employee engagement activities
Required Skills and Qualifications
- Fluent in both Arabic and English
- Solid written and verbal communication skills
- Proficiency in Microsoft Office Suite
- Ability to manage in-house activities with suitable time management and scheduling strategies
- Excellent track record of handling duties and responsibilities under the receptionist job profile
- Multitasking and time-management skills with the ability to prioritize tasks
- Adherence to corporate etiquettes by following appropriate dressing style and presentation
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