Document Coordinator

1 week ago


Riyadh, Ar Riyāḑ, Saudi Arabia Assystem GmbH Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Controller to join our team at Assystem GmbH. As a Document Controller, you will be responsible for managing and coordinating the flow of documents throughout the project lifecycle.

Key Responsibilities
  • Document Management: Initiate and manage workflows in document management software, ensuring timely and accurate distribution of documents to the team for review and approval.
  • Document Review and Approval: Review and approve documents for formatting and conformity to document management requirements, and transfer existing documents to the applicable format as needed.
  • Reporting and Status Updates: Generate and report document review progress and status updates to the team, as per document management system requirements.
  • Document Archiving and Retrieval: Archive documents, including emails and attachments, according to document management system requirements, and maintain the archive system.
  • Issuance of Controlled Copies: Issue controlled copies of information, such as review sheets and approved documents, as per document management system requirements.
  • Meeting Support: Number, file, and archive meeting agendas and minutes, and assist in preparing presentations, reports, and printing documents.
  • Project Support: Assist in project tendering, including issuing EOI and invitation to bid letters, coordinating with bidders, and issuing tender packages and related clarifications.
Requirements
  • Education: High School or Diploma with a reasonable command of English.
  • Experience: Minimum 5 years of experience as a Document Controller for a large project.
  • Skills: Hands-on experience with Document Management tools (Aconex), strong communication and presentation skills, quality consciousness, attention to detail, problem-solving and decision-making skills, results orientation, planning and organizing, and relationship management.

We are committed to equal treatment of candidates and promote diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative solutions. We welcome candidates who share our values and are passionate about making a difference.



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